Business Administrative Assistant
EngFlow
full-time
Posted on:
Location Type: Remote
Location: Colombia
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About the role
- Manage executives' calendars (CTO/SAS Entity Head), schedule meetings, and coordinate appointments
- Provide overall support to the leadership team on an as-needed basis
- Prepare and organize documents, reports, and presentations
- Handle select executive-level correspondence
- Make travel arrangements and manage itineraries for executives and larger team initiatives
- Assist in preparing meeting agendas, taking minutes, and following up on action items
- Handle confidential information with utmost discretion
- Perform general administrative tasks such as filing, data entry, and record keeping for various project and function areas, especially for the SAS entity
- Act as a liaison between executives and other team members
- Partner frequently and effectively with our accountants and legal counterparts in Colombia
- Manage and approve expenses for the organization
- Support priority projects and initiatives
Requirements
- Proven experience as an executive assistant or similar role supporting executives
- Exceptional organizational, budgeting, and time management skills
- Excellent written and verbal communication skills in English
- Previous experience working in a fast-paced, high-tech environment
- Proficient in Google and Microsoft Office Suite
- Strong attention to detail and problem-solving abilities
- Ability to handle multiple tasks and prioritize effectively
- Ability to maintain confidentiality and exercise good judgment
- Flexibility and adaptability to changing priorities
- Professional and friendly demeanor
- Willingness to work across time zones
- Can-do and helpful attitude
- Previous experience in a global company is preferred
Benefits
- Health insurance
- Flexible work arrangements
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementdocument preparationreport organizationdata entryrecord keepingbudgetingmeeting agenda preparationminute takingexpense managementtravel arrangements
Soft Skills
organizational skillstime managementwritten communicationverbal communicationattention to detailproblem-solvingprioritizationconfidentialityflexibilityprofessional demeanor