Executive Assistant
Encore Fire Protection
full-time
Posted on:
Location Type: Office
Location: Pawtucket • Rhode Island • 🇺🇸 United States
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Keep a senior Sales leader’s calendar aligned and priorities organized
- Coordinate travel arrangements, including flights, hotels, and itineraries
- Prepare materials, decks, and logistics for internal and external meetings
- Act as the hub of communication between the leader, internal teams, and external partners
- Track and follow up on action items and projects to ensure initiatives move forward
- Handle sensitive information with the highest level of discretion
- Jump into special projects that directly support Sales leadership and business objectives
- Flexibly support the leader in the office or on occasional site visits
Requirements
- 3+ years supporting a senior leader (experience in sales or operations environments is a plus)
- Ability to pivot quickly, juggle shifting priorities, and stay calm under pressure
- Excellent written and verbal communication skills
- High level of discretion, sound judgment, and professionalism
- Strong organizational habits and attention to detail
- A proactive, “three steps ahead” mindset
- Comfort with tools like Microsoft Office Suite, HubSpot, and other productivity platforms
- Ability and willingness to travel as needed for primarily day trips on the East Coast
- Self-motivated and able to thrive with autonomy and flexible work arrangements
Benefits
- Competitive base salary with results-driven bonus potential
- High autonomy & flexibility – once up to speed, you’ll have the freedom to manage your work independently, including the ability to work remotely as needed
- High visibility & impact – work closely with senior leadership and play a key role in driving initiatives
- Purpose-driven, results-oriented work environment – we value working smarter, not harder
- A culture that encourages innovation, ownership, and CHANGE – we’re always willing to test, improve, and evolve
- Encore gear for all new team members and flexible dress code – jeans most days, suits when needed. As long as you know what fits the situation (or aren’t afraid to ask), you’ll fit right in
- Access to industry-leading web-based productivity tools
- Comprehensive benefits package including: Medical, dental, and vision (Blue Cross)
- 401(k) with employer match (Fidelity)
- Company-paid life insurance policy ($50,000)
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Soft skills
organizational skillsattention to detailwritten communicationverbal communicationdiscretionjudgmentprofessionalismproactive mindsetability to pivotability to juggle priorities