FREE ACCESS
5,000–10,000 jobs/day
See all jobs on JobTailor
Search thousands of fresh jobs every day.
Discover
- Fresh listings
- Fast filters
- No subscription required
Create a free account and start exploring right away.
Technical Operations Coordinator
EMS HealthcareTechnical Operations Coordinator managing healthcare project operations with a focus on maintenance and compliance. Coordinating tasks and ensuring operational excellence within a dynamic team.
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
maintenance schedulingbooking service visitsanalysing maintenance datainterpreting technical documentationcompliance documentationpurchase order managementasset managementfacility managementperformance monitoringcontinuous improvement
Soft Skills
coordinationcommunicationproblem-solvinginterdepartmental collaborationcustomer servicefeedback handlingadaptabilityattention to detailtime managementteamwork
Tools & Technologies
Microsoft OfficeSharePointTeamsExcel reporting toolsasset management systemsfacility management systemsprocurement systemsservice management softwarecompliance tracking toolsdata analysis tools
Industry Keywords
healthcare engineeringfacilities managementtechnical operationsmobile medical unitsregulatory inspectionsaudit readinesssustainability practicesenergy efficiencyservice-driven environmentcontractor performance
About the role
Key responsibilities & impact- Respond promptly to queries via the Operations Helpdesk, ensuring timely resolution or escalation as required.
- Coordinate and book in repair works, servicing, and planned preventative maintenance (PPM) activities across healthcare units.
- Prepare and maintain rolling maintenance schedules, ensuring all activities are planned efficiently and in compliance with service intervals.
- Work closely with the Technical Operations, production, and engineering teams to plan and coordinate complex maintenance and repair tasks.
- Ensure operational continuity by supporting the daily running of healthcare units with minimal disruption to services.
- Manage and update all compliance and maintenance documentation, including certificates, service reports, and inspection records.
- Raise and track purchase orders (POs) and liaise with suppliers and service partners to ensure timely delivery of services.
- Maintain accurate records in asset management and facility management systems, ensuring data integrity and document control.
- Analyse maintenance and performance data to identify trends, risks, and opportunities for service improvement.
- Support internal audits and regulatory inspections by ensuring documentation is audit-ready and in line with policy.
- Monitor contractor performance and provide feedback to ensure high service standards are maintained.
- Assist in the mobilisation of new units by preparing technical packs, compliance checklists, and onboarding service partners.
- Contribute to continuous improvement initiatives within the Technical Operations function.
Requirements
What you’ll need- Minimum of 12 months’ experience in an office-based or administrative coordination role
- Proven experience in maintenance scheduling, booking service visits, and tracking tasks to completion
- Prior experience working in a technical, engineering, or facilities environment (e.g., healthcare engineering, mobile medical units, estates & facilities, or plant maintenance)
- Confident working with and interpreting technical documentation, service manuals, and maintenance procedures
- Experience liaising with contractors, engineers, or service providers to coordinate and follow up on technical tasks
- Demonstrable ability to work across departments (technical, production, logistics) to deliver coordinated services
- Competent in analysing maintenance data and presenting findings or trends to support performance monitoring and planning
- Experience working within healthcare estates, medical technology, or a regulated technical environment (Desirable)
- Exposure to mobile or modular unit maintenance (e.g., trailers, welfare units, medical scanning units) (Desirable)
- Experience in handling customer or stakeholder inquiries, feedback, and complaints in a service-driven environment (Desirable)
- Working knowledge of procurement or supply chain processes, including liaising with vendors and raising purchase orders (Desirable)
- Proficient in Microsoft Office and business systems (e.g., SharePoint, Teams, Excel reporting tools) (Desirable)
- Experience supporting audits (internal, external, or regulatory) with responsibility for documentation readiness (Desirable)
- Ability to work in a fast-paced environment with shifting priorities and reactive maintenance needs (Desirable)
- Awareness of sustainability or energy efficiency practices in facilities and maintenance operations (Desirable)
Benefits
Comp & perks- Bank holidays, plus 25 days annual leave, increasing to 28 after 5 years
- Buy & Sell holidays
- Enhanced Maternity and Paternity leave
- 1 Occasion day each year, this could be your child's first day of school, their nativity play or your own birthday - the choice is yours!
- Healthshield, our healthcare cash plan
- Cycle to work scheme
- Electric car scheme
- Tech scheme
- Wellbeing support from our qualified mental health first aiders