Emory University

Research Administrator, Post-Award II

Emory University

part-time

Posted on:

Location Type: Hybrid

Location: Decatur • United States

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About the role

  • Supports the day-to-day activities of a team of Post-Award Specialists
  • Monitors workload distribution and raises any concerns to the Research Administration Services (RAS) director
  • Provides guidance to team members
  • Coordinates with RAS Director regarding pre-award activities, issues resolution, and workload distribution
  • Ensures strong levels of customer service to faculty and departments being served
  • Works with Pre-Award team lead to coordinate inter-team meetings to facilitate collaboration between the pre-award and post-award teams, as necessary and appropriate
  • Manages post-award activities within a RAS unit in support of an assigned portfolio of grants and contracts
  • Regular review, reconciliation, and projection of award finances
  • Preparing adjustments and corrections to award budgets
  • Preparing financial reports and ensuring all financial requirements have been met
  • Interacts regularly with and provides high quality customer service to faculty members conducting sponsored research
  • Creates high-quality written reports
  • Defines account establishment parameters, including billing and reporting requirements
  • Sets up award in financial system
  • Distributes award information to PIs, co-PIs and relevant staff and other RAS units
  • Reviews and reconciles award expenditures and budgets
  • Projects and forecasts future award expenditures
  • Manages budget, reporting and compliance timelines
  • Communicates with PIs on a regular basis regarding budget and expense adjustments and revisions
  • Completes financial reports to be sent to sponsor
  • Monitors compliance with agency and University regulations regarding reporting
  • Completes invoice and submits to sponsor
  • Assists PIs with non-financial report submissions
  • Coordinates and submits requests for No Cost Extensions, Carryover, rebudgeting requests, changes in scope, and other changes to the award.
  • Facilitates the approval of invoices to pay subcontractors
  • Reviews effort reports and manages quarterly effort certification process for assigned units
  • Applies federal and university rules to management of effort allocation appropriately for individuals compensated whole or in part from federal awards
  • Assists in transferring awards out of the university
  • Closes out all funded projects consistent with university process and timelines

Requirements

  • Bachelor's degree
  • Five years of experience related to grants and contracts management
  • Knowledge of federal rules and regulations/terms and conditions relating to research grant and/or contract activity
  • Knowledge of the PeopleSoft Financial System preferred.
Benefits
  • Flexible work arrangements
  • Professional development opportunities
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
grants managementcontracts managementfinancial reportingbudget preparationcompliance monitoringexpenditure reconciliationforecastinginvoice processingeffort certificationaward management
Soft Skills
customer serviceteam coordinationguidancecommunicationcollaborationproblem-solvingorganizational skillsattention to detailleadershipinterpersonal skills
Certifications
Bachelor's degree