Administrative Assistant, Office Operations

Emerson

Regional Administrative Assistant providing administrative support for Power & Water Solutions in Latham, NY. Ensuring smooth office operations and supporting regional administrative activities.

Posted 6/1/2026full-timeLatham • New York • 🇺🇸 United StatesJuniorMid-Level💰 $48,000 - $89,100 per yearWebsite

About the role

Key responsibilities & impact

Provide comprehensive administrative and office support, including answering and routing phone calls, monitoring voicemail, coordinating travel arrangements
Serve as a key point of contact for office operations, helping ensure the site runs smoothly, efficiently, and professionally
Coordinate logistics for customer Factory Acceptance Testing (FAT) activities
Maintain office readiness by managing inventory of office supplies, snacks, and common area items
Organize, maintain, and retrieve information and records in both digital and physical formats
Oversee and coordinate facility management contractors and cleaning services
Support time reporting and labor activities
Assist with internal events, trainings, and employee activities
Identify opportunities to improve office processes, coordination, and overall employee or customer experience
Perform additional administrative and operational duties as assigned to support business needs

Requirements

What you’ll need

High school diploma or general equivalency degree
A minimum of two years of experience in an administrative or office support role
Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams
Strong attention to detail with effective multitasking and record keeping skills
Excellent verbal and written communication skills
Demonstrated commitment to confidentiality and professionalism
Legal authorization to work in the United States without sponsorship now or in the future

Benefits

Comp & perks

Medical insurance plans
Dental and vision coverage
Employee Assistance Program
401(k)
Tuition reimbursement
Paid parental leave
Flexible time off plans

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

administrative supportoffice supportlogistics coordinationrecord keepingtime reportinginventory managementcustomer Factory Acceptance Testing (FAT)event coordinationprocess improvement

Soft Skills

attention to detailmultitaskingverbal communicationwritten communicationconfidentialityprofessionalism

Certifications

high school diplomageneral equivalency degree