Legal Secretary

Emerald AI

Legal Secretary managing legal documents and administrative tasks within an AI-focused company. Collaborate with the legal team to facilitate operations and ensure compliance.

Posted 7/24/2026full-timeWashington D.C. • Washington • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in legal document management, contract administration, and executive support, with a strong focus on process improvement and workflow automation. Proficient in maintaining confidentiality and managing multiple tasks in a fast-paced legal environment.

Highest-signal resume keywords

Legal Document ManagementContract AdministrationExecutive SupportWorkflow AutomationRegulatory Filing Systems

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Legal Document DraftingContract Repository ManagementE-Signature PlatformsResearch and SummarizationDeadline TrackingMatter ManagementProcess DesignBudget ManagementVendor CoordinationConfidential Information Handling

Soft Skills

Attention to DetailDiscretionJudgmentCommunication SkillsAbility to Operate in Ambiguity

Tools & Technologies

AI ToolsWorkflow Automation ToolsContract Management Software

Industry Keywords

Legal OperationsLaw FirmIn-House Legal DepartmentRegulatory ProceedingsEnergy Industry

About the role

Key responsibilities & impact

Assist with drafting, editing, proofreading, and filing legal documents and correspondence
Build and manage organizational systems; improve and automate existing processes
Provide executive and administrative support to legal team, from scheduling to communications and correspondence
Prepare meeting materials, agendas, and briefing packets; track action items and follow-ups to completion
Coordinate travel, hearings, conferences, and other engagements
Manage contracting intake through execution; build and maintain contract repositories
Track filing deadlines and comment windows across federal, state, and international regulatory proceedings; assist with assembling and submitting filings and monitoring dockets
Design and document repeatable processes for recurring legal workflows, including contract intake, signature routing, deadline tracking, and matter management
Conduct research, summarizing and compiling findings for legal team
Manage outside counsel and vendor coordination, including engagement logistics and invoicing; manage relevant budgets

Requirements

What you’ll need

4+ years of experience as a legal secretary, legal assistant, paralegal, or legal operations coordinator, in a law firm practice group or in-house legal department
Ability to manage multiple and competing tasks, processes, and activities; experience maintaining contract repositories and providing administrative support across commercial activities
Experience with contract administration and e-signature platforms
Adept in executive and administrative support
Exceptional attention to detail, discretion, and judgment handling confidential information
Excellent written and verbal communication skills; able to interact professionally with executives, regulators, and outside counsel
Comfortable operating in ambiguity and a fast-paced environment
Hands-on experience with AI tools and workflow automation (preferred)
Experience with technology, AI/ML, or energy-related companies and/or industries (preferred)
Experience building and improving upon legal processes and structures (preferred)
Familiarity with regulatory docket and filing systems (preferred)

Benefits

Comp & perks

Make an impact. Solve the AI power bottleneck and shape how data centers scale sustainably.
Join a world-class team of AI, cloud, software, and energy experts in a collaborative, low-ego environment.
Build from 0→1. Influence strategy, GTM, org design, and customer/investor engagement from day one.
Competitive pay + equity. Stock options let you share in the value you help create.
Comprehensive benefits, including medical, dental, vision, and 401(k) matching.
Flexible location. Work from D.C., Boston, or the Bay Area, with 2 WFH day/week.
Backed by top investors, including Radical Ventures and NVIDIA.