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Project Coordinator
EMCOR Group, Inc.Project Coordinator managing documentation and administrative operations support at IKM Building Solutions in Madison, WI. Ensuring project efficiency through strong organization and collaboration with teams.
Tech Stack
Tools & technologiesERP
About the role
Key responsibilities & impact- Review and edit proposals and project documents
- Manage and maintain project documentation, including contracts, submittals, change orders, O&M manuals, and vendor records
- Organize and maintain job files, quotes, correspondence, and project notes
- Generate and distribute reports to project teams and technicians
- Support Project Managers and Department Managers with planning and administrative tasks
- Open and close projects in the ERP system
- Process job bookings, permits, contracts, and change orders
- Order and track performance bonds and insurance certificates
- Participate in team meetings and contribute to a collaborative work environment
- Assist with additional administrative tasks as needed
Requirements
What you’ll need- 3-5 years of administrative experience required
- Experience processing contracts strongly preferred
- Knowledge of Wisconsin Sales & Use Tax is a plus
- High School diploma or GED required
- Proficiency with Microsoft Office (Word, Excel, Outlook) and data entry
- Experience with accounting or project management software is a plus
Benefits
Comp & perks- Competitive salary and benefits package
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
administrative experiencecontract processingdata entryproject management softwareMicrosoft OfficeExcelWordOutlookperformance bondsinsurance certificates
Soft Skills
organizational skillscollaborative workcommunication skillsplanning supportattention to detailteam participationtime managementproblem-solvingadaptabilitymultitasking
Certifications
High School diplomaGED