Project Coordinator

EMCOR Group, Inc.

Project Coordinator at IKM Building Solutions supporting project and administrative operations. Managing documentation and coordinating with internal teams to ensure efficiency in office operations.

Posted 5/20/2026full-timeWest Allis • Wisconsin • 🇺🇸 United StatesMid-LevelSeniorWebsite

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Review and edit proposals and project documents
Manage and maintain project documentation, including contracts, submittals, change orders, O&M manuals, and vendor records
Organize and maintain job files, quotes, correspondence, and project notes
Generate and distribute reports to project teams and technicians
Support Project Managers and Department Managers with planning and administrative tasks
Open and close projects in the ERP system
Process job bookings, permits, contracts, and change orders
Order and track performance bonds and insurance certificates
Participate in team meetings and contribute to a collaborative work environment
Assist with additional administrative tasks as needed

Requirements

What you’ll need

3-5 years of administrative experience required
Experience processing contracts strongly preferred
Knowledge of Wisconsin Sales & Use Tax is a plus
High School diploma or GED required
Proficiency with Microsoft Office (Word, Excel, Outlook) and data entry
Experience with accounting or project management software is a plus

Benefits

Comp & perks

Competitive salary and benefits package

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

administrative experiencecontract processingdata entryproject management softwareMicrosoft OfficeWordExcelOutlookWisconsin Sales & Use Tax

Soft Skills

collaborative workorganizational skillscommunication skillsplanning supportattention to detail

Certifications

High School diplomaGED