Office Manager

Embrace

Office Manager ensuring efficient operations and a welcoming experience at Embrace Pet Insurance. Handling visitor experiences, meeting coordination, and office administration in Cleveland, OH.

Posted 8/1/2026part-timeCleveland • Ohio • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational skills and attention to detail while managing office operations, guest experiences, and event coordination. Maintains confidentiality and professionalism in handling sensitive information and interactions with employees and leadership.

Highest-signal resume keywords

Confidentiality ManagementEvent CoordinationOrganizational SkillsCommunication SkillsA/V Technology Setup

ATS Keywords

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Applicant Tracking System Keywords

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Soft Skills

ProfessionalismProblem-SolvingProactive NatureInterpersonal Skills

Tools & Technologies

Meeting TechnologyA/V SetupOffice Administration Tools

Industry Keywords

Guest ManagementOffice OperationsEvent PlanningBuilding LiaisonEmployee Onboarding

Tech Stack

Tools & technologies

Assembly

About the role

Key responsibilities & impact

Serve as the primary in-office point of contact, ensuring a professional and welcoming experience for employees and visitors.
Manage guest arrivals (pre-arrival and the day of), building access, visitor check-in, and on-site navigation.
Maintain an organized, professional front desk that creates a strong first impression of the office and Embrace brand.
Oversee end-to-end meeting readiness, including room setup, technology, material and asset assembly, catering, and travel accommodations, for both guests and Embrace employees.
Coordinate all food and beverage arrangements, from small meetings to larger-scale catering needs.
Partner with the Director of Strategic Communications and Executive Operations to support office-wide events and programs such as employee life-event gifting, team gatherings, holiday parties, and other culture-focused programs, including planning coordination, setup, teardown, and day-of execution.
Act as the primary liaison with property management for building-related needs to ensure the building and office keep a safe, efficient, and professional environment for all.
Demonstrates exceptional judgment when responding to inquiries, and protecting sensitive information while providing appropriate support and guidance.
Maintain a high standard of organization and readiness across shared spaces, ensuring basic office needs, supplies, and essential items are available.
Manage mail (scanning in mail for our claims and HR teams, in addition to delivering mail to employees’ desks) coordinating deliveries and shipments, and general office administration needs.
Support onboarding and in-office experiences for new hires (desk readiness, first-day coordination)
Other duties as assigned.

Requirements

What you’ll need

The ability to maintain the highest level of confidentiality and discretion when handling sensitive employee, executive, operational, and business information.
Sound judgment and professionalism when exposed to confidential leadership discussions, strategic initiatives, executive schedules, and company information prior to broader organizational communication.
Aptitude to create trust across all levels of the organization by consistently demonstrating professionalism, discretion, and respect for confidential information.
A trusted liaison between employees, leadership, vendors, visitors, and business partners, handling sensitive requests and information with professionalism and discretion.
Strong organizational skills and attention to detail.
Professional and positive/welcoming presence with the ability to interact effectively and appropriately with senior leaders and external visitors.
Proactive nature, with the ability to anticipate needs and follow through on execution.
Strong communication and problem-solving skills.
Ability to manage multiple priorities in a fast-paced environment, working with many different teams and needs at once.
Comfort with basic office and meeting technology, including A/V setup and troubleshooting.

Benefits

Comp & perks

Comprehensive full medical, dental and vision Insurance
Basic Life Insurance at no cost to the employee
Company paid short-term and long-term disability
12 weeks of 100% paid Parental Leave
Health Savings Account (HSA)
Flexible Spending Accounts (FSA)
Retirement savings plan
Personal Paid Time Off
Paid holidays and company-wide Wellness Day off
Paid time off to volunteer at nonprofit organizations
Pet friendly office environment
Commuter Benefits
Group Pet Insurance
On the job training and skills development
Employee Assistance Program (EAP)