Senior Finance & Activations Operations Coordinator

Ellit Groups

Senior Finance & Activations Operations Coordinator optimizing logistics, onboarding, and compliance for healthcare engagements. Bridging healthcare operations and IT with a focus on patient-centered solutions.

Posted 5/23/2026full-timeRemote • 🇺🇸 United StatesSeniorWebsite

About the role

Key responsibilities & impact

Own travel and lodging logistics, including hotel sourcing, booking links, room blocks, and tracker maintenance
Lead check-in logistics planning and execution, including contracts, room setup, supplies readiness, and run-of-show coordination
Own badge and vest pipeline, including data collection, print coordination, shipment tracking, and issue resolution
Build and manage ATE communications, ensuring version control and accuracy across all distributions
Execute and improve compliance and onboarding follow-ups; manage and escalate risks proactively
Maintain and audit core trackers; provide structured weekly reporting and insights
Own the ATE database and ensure data integrity and completeness
Identify and implement process improvements leveraging AI and automation tools

Requirements

What you’ll need

Associate’s Degree in Accounting, Business, or related field
Minimum of 3–5 years of experience in operations, finance support, onboarding, or logistics coordination
Experience in healthcare IT staffing, consulting, or project-based environments
Experience owning high-volume, multi-site logistics or onboarding programs
Familiarity with Rippling, QuickBooks, Deputy, and Envoy

Benefits

Comp & perks

Medical, Vision, Dental, Short-Term and Long-Term Disability, and AD&D Insurance
Medical and Dependent Care FSA
401k Retirement Plan
6 Paid Holidays and Flexible Paid Time Off

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

logistics coordinationdata collectionprocess improvementscompliance managementreportingdata integrityonboardingcontract managementroom setupsupply chain management

Soft Skills

communicationproblem-solvingorganizational skillsleadershiprisk managementattention to detailversion controlproactive escalationcollaborationadaptability

Certifications

Associate’s Degree in AccountingAssociate’s Degree in Business