Administrative Assistant
Eli Lilly and Company
full-time
Posted on:
Location Type: Hybrid
Location: Indianapolis • 🇺🇸 United States
Visit company websiteSalary
💰 $17 - $34 per hour
Job Level
Mid-LevelSenior
About the role
- Proactively maintain daily calendars for multiple business partners
- Initiate contact and establish good working relationships with others outside of the work group to maximize schedule coordination
- Manage large, complex meetings at various locations and of various sizes
- Assist in the planning logistics by calendaring, identifying/scheduling conference rooms, setting up equipment, ordering materials and/or catering as needed
- Coordinate and arrange travel, including more complex travel (e.g., international, multi ‐ city travel) for business partners including (but not limited to) air, hotel and rental car
- Manage business partners’ passport and visa for international travel
- Process complex expense reports (i.e. multi ‐ currency) including reconciliation of corporate and personal credit accounts used for business purposes in a timely and accurate manner
- Adapt to change quickly as the ASC Leadership Team rolls out guidance and tools for streamlining administrative work
- Provide direction and guidance to non-supported business partners so they can perform administrative tasks on their own
- Attend various business meetings as needed to understand the business area and priorities
- Attend ASC team meetings as assigned or directed
- Create and edit documents, spreadsheets and presentations
- Create and maintain group lists, distribution lists, spreadsheets, databases and collaboration sites
- Assist with administrative tasks in pre ‐ boarding and onboarding of new employees to the area as requested by the ASC manager and/or business partners
- Identify innovative techniques to increase productivity across the team
- Serve as a backup for other administrative assistants in order to meet workload deadlines or during absences from the office
- Handle additional administrative support or special projects as assigned by the Manager
Requirements
- Associates degree or High School Diploma with 2 years administrative or technical experience
- Minimum of three years of experience as an Administrative Assistant in a professional environment or in an administrative/office management/coordinator position
- Qualified applicants must be authorized to work in the United States on a full-time basis
- Strong Interpersonal and organization skills
- Proficient knowledge of Microsoft programs (Word, Excel, PowerPoint, Outlook, Skype, SharePoint etc.)
- Ability to work independently with a high level of self-management in a dynamic work environment
- Ability to adapt to change and process improvements
- Ability to prioritize and seek guidance when multiple and competing priorities arise
- Excellent written and verbal communication skills
- Must be able to maintain confidential information
- Fluent in English
- Knowledge of SharePoint collaboration site maintenance
- Knowledge of Concur Travel and Expense Reporting
Benefits
- Eligibility to participate in a company-sponsored 401(k)
- Pension
- Vacation benefits
- Eligibility for medical, dental, vision and prescription drug benefits
- Flexible benefits (e.g., healthcare and/or dependent day care flexible spending accounts)
- Life insurance and death benefits
- Certain time off and leave of absence benefits
- Well-being benefits (e.g., employee assistance program, fitness benefits, and employee clubs and activities)
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementmeeting coordinationtravel coordinationexpense report processingdocument creationspreadsheet managementdatabase managementonboarding assistanceproductivity techniquesadministrative support
Soft skills
interpersonal skillsorganizational skillsself-managementadaptabilityprioritizationcommunication skillsconfidentialityindependenceteam collaborationguidance provision
Certifications
Associates degreeHigh School Diploma