Administrative Assistant

• Proactively maintain daily calendars for multiple business partners
• Initiate contact and establish good working relationships with others outside of the work group to maximize schedule coordination
• Manage large, complex meetings at various locations and of various sizes
• Assist in the planning logistics by calendaring, identifying/scheduling conference rooms, setting up equipment, ordering materials and/or catering as needed
• Coordinate and arrange travel, including more complex travel (e.g., international, multi ‐ city travel) for business partners including (but not limited to) air, hotel and rental car
• Manage business partners’ passport and visa for international travel
• Process complex expense reports (i.e. multi ‐ currency) including reconciliation of corporate and personal credit accounts used for business purposes in a timely and accurate manner
• Adapt to change quickly as the ASC Leadership Team rolls out guidance and tools for streamlining administrative work
• Provide direction and guidance to non-supported business partners so they can perform administrative tasks on their own
• Attend various business meetings as needed to understand the business area and priorities
• Attend ASC team meetings as assigned or directed
• Create and edit documents, spreadsheets and presentations
• Create and maintain group lists, distribution lists, spreadsheets, databases and collaboration sites
• Assist with administrative tasks in pre ‐ boarding and onboarding of new employees to the area as requested by the ASC manager and/or business partners
• Identify innovative techniques to increase productivity across the team
• Serve as a backup for other administrative assistants in order to meet workload deadlines or during absences from the office
• Handle additional administrative support or special projects as assigned by the Manager

Administrative Assistant

Executive Administrative Assistant

Administrative Assistant