Executive Assistant

Element Three

Executive Assistant providing administrative support to CEO and SVP at Element Three. Coordinating schedules, communications, and events while managing internal and external interactions.

Posted 6/8/2026part-timeCarmel • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Manage and prioritize complex calendars for the CEO and SVP, Strategy & Services
Coordinate internal and external meetings, including logistics, agendas, preparation materials, and follow-up actions
Meet regularly with executive leaders to align on priorities, scheduling, communications, and outstanding tasks
Manage executive communications, including email correspondence, Slack communications, and follow-up coordination
Coordinate travel arrangements, expense reporting, and vendor/partner interactions
Develop and maintain organized systems for information capture, task management, and reporting
Consolidate notes, action items, and communications into centralized tracking systems
Assist with proposal development, presentation materials, sales documentation, and follow-up coordination
Support scheduling and preparation for prospect and client meetings
Provide general administrative support as needed to support organizational efficiency
Draft initial versions of executive and company communications, including internal updates, client communications, and follow-up messaging
Coordinate trade show and event logistics, including pre-event preparation and post-event follow-up
Support office coordination and employee appreciation initiatives in partnership with the SVP, Talent

Requirements

What you’ll need

Experience supporting senior leaders in a fast-paced environment
Exceptional organizational and time-management skills
Strong written and verbal communication abilities
Ability to handle confidential information with discretion and professionalism
Proficiency with Google Workspace, Microsoft Office, Slack, and project management tools
Strong attention to detail and ability to anticipate needs proactively
Comfortable managing multiple priorities with limited direction

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account Element Three Website LinkedIn All Job Openings 11 - 50 employees We modernize go-to-market strategies for manufacturers with complex distribution channels. Brands like you come to Element Three to win with the dealer, enter new markets, and earn lifetime customers. Executive Assistant Job not on LinkedIn 🔥 1 hour ago 🏢🏡 Carmel – Hybrid ⏱ Part Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Manage and prioritize complex calendars for the CEO and SVP, Strategy & Services
Coordinate internal and external meetings, including logistics, agendas, preparation materials, and follow-up actions
Meet regularly with executive leaders to align on priorities, scheduling, communications, and outstanding tasks
Manage executive communications, including email correspondence, Slack communications, and follow-up coordination
Coordinate travel arrangements, expense reporting, and vendor/partner interactions
Develop and maintain organized systems for information capture, task management, and reporting
Consolidate notes, action items, and communications into centralized tracking systems
Assist with proposal development, presentation materials, sales documentation, and follow-up coordination
Support scheduling and preparation for prospect and client meetings
Provide general administrative support as needed to support organizational efficiency
Draft initial versions of executive and company communications, including internal updates, client communications, and follow-up messaging
Coordinate trade show and event logistics, including pre-event preparation and post-event follow-up
Support office coordination and employee appreciation initiatives in partnership with the SVP, Talent 🎯 Requirements
Experience supporting senior leaders in a fast-paced environment
Exceptional organizational and time-management skills
Strong written and verbal communication abilities
Ability to handle confidential information with discretion and professionalism
Proficiency with Google Workspace, Microsoft Office, Slack, and project management tools
Strong attention to detail and ability to anticipate needs proactively
Comfortable managing multiple priorities with limited direction Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Soft Skills

organizational skillstime-management skillswritten communicationverbal communicationdiscretionprofessionalismattention to detailproactive needs anticipationability to manage multiple priorities