Administrative Assistant

Element Solutions Inc

Administrative Assistant supporting office management, procurement, and logistics tasks. Collaborate with teams to ensure smooth operations and maintain organization within the facility.

Posted 7/4/2026full-time🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Front Desk & Reception Management: Manage company switchboard, visitor reception, and front desk area maintenance
Procurement & Inventory Management: Oversee the procurement, warehousing, and distribution of office supplies, PPE, and other materials
Expense & Billing Management: Process administrative expense applications and reconcile monthly courier bills
Dormitory Management: Handle employee check-in/check-out registration, facility maintenance, and pest control
Waste Management: Conduct regular inventory of recyclable waste and coordinate with recycling vendors for disposal
Document & Records Management: Manage the filing, organization, and retrieval of delivery notes (DN) for audits
Production & Release Support: Assist in processing release notes and provide production support during peak order periods
Facility Greening and Cleanliness Management: Assist in keeping the facility cleanliness and greening
Company Team Build & Training Support: Assist the company team build and training preparation, communication with departments on schedule and events

Requirements

What you’ll need

Strong organizational and time‑management abilities
Excellent written and verbal communication skills
Attention to detail and a proactive approach to problem‑solving
Bachelor diploma required; associate degree or administrative training preferred
Prior administrative or office support experience is a plus

Benefits

Comp & perks

Opportunities for career growth
Competitive compensation (competitive base salary and performance related bonus plan)
Benefits packages (health, commercial insurance, PTO/Holidays, and so on)
Innovated work environment where you will be part of a dynamic and collaborative team
Teamwork - At Element Solutions Inc, you will be part of a highly collaborative culture that promotes continuous improvement through cross functional partnerships to achieve our mission
Equal Opportunity Employer

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Inventory ManagementExpense ReconciliationFacility MaintenanceWaste ManagementProduction Support

Soft Skills

Communication SkillsAttention to DetailProblem-SolvingTime Management

Certifications

Bachelor DiplomaAssociate Degree