Administrative Assistant
Element Solutions Inc
full-time
Posted on:
Location Type: Office
Location: Taoyuan • 🇹🇼 Taiwan
Visit company websiteJob Level
Junior
About the role
- Arrange guest transportation (airport, hotel, and inter-site transportation) and handle reimbursement requests from the dispatch company.
- Assist with guest room reservations and create welcome signs.
- Process applications for foreign guests entering the factory (including the ITRI certificate application process).
- Prepare tea, snacks, and conference room settings, and manage conference room reservations.
- Mail invoices and return envelopes to domestic clients.
- Request and reimburse stationery, copy paper, and utility supplies (such as toilet paper and paper towels).
- Purchase pantry beverages and snacks (coffee beans, tea leaves, milk, sports drinks, mineral water, etc.).
- Manage group meals (ordering meals, external audits, and expense reconciliation and reimbursement).
- Purchase miscellaneous items (stamps, office cleaning supplies).
- Manage outsourced office and factory cleaning services, and expense reimbursement.
- Liaison with vendors for annual factory sanitation and disinfection schedule.
- Responsible for switchboard transfers and answering customer calls.
Requirements
- At least one year of experience in general administration or procurement is preferred.
- Administrative procurement processes, payment processing systems, plant maintenance, and general knowledge of vendor management are preferred.
- Fluent in Chinese, with basic English reading and writing (for dealing with foreign guests and documents) preferred.
Benefits
- Health insurance
- Flexible work arrangements
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative procurementpayment processingvendor managementexpense reconciliationconference room managementguest room reservationsapplication processingtransportation arrangementinvoice processingsupply purchasing
Soft skills
communicationorganizationalliaisoncustomer serviceattention to detail