Electrosonic

Payroll & Benefits Administrator

Electrosonic

full-time

Posted on:

Location Type: Hybrid

Location: Orlando • Florida • United States

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About the role

  • Process biweekly payroll for hourly and salaried employees ensuring accurate and timely payroll transactions, including salaries, benefits, garnishments, taxes, and other deductions.
  • Process payroll updates such as new hires, terminations, pay rate changes, and benefit adjustments.
  • Prepare and maintain accurate payroll records, reports, and reconciliations including certified and prevailing payroll reporting when required.
  • Ensure compliance with federal, state, and local wage, hour, and payroll regulations.
  • Manage payroll tax filings, year-end reporting and W-2 preparation.
  • Identify trends and recommend updates or improvements to payroll systems, software, and procedures.
  • Administer employee benefits programs including health, dental, vision, life insurance plans.
  • Partner with benefits brokers to prepare and deliver open enrollment materials.
  • Manage benefit deductions and ensure accurate payroll integration.
  • Serve as the subject matter expert for all payroll and benefits inquiries, supporting employees with day‑to‑day needs.
  • Administer the Sales Incentives calculations each month.
  • Support in designing, evaluating, and implementing new benefits programs.
  • Complete annual compliance activities (e.g., Section 125 Non‑Discrimination Testing, 1094/1095‑C reporting, 5500 filings).
  • Ensure ongoing compliance with ACA, ERISA, state regulations, and all applicable laws.
  • Maintain employee personnel files in compliance with record retention regulations.
  • File Workers’ Compensation claims and maintain OSHA logs.
  • Support government reporting requirements, including OSHA, EEO, Veterans reporting, and monthly BLS submissions.
  • Manage employee leaves of absence in accordance with applicable laws and company policies such as FMLA, STD etc.
  • Support the People & Culture team as and when required.
  • Maintain confidentiality of employee payroll and benefits information.
  • Support internal and external payroll and benefits audit reports.
  • Generate payroll and benefits reports for leadership and finance teams.

Requirements

  • Multi-state payroll experience with knowledge of relevant regulations.
  • Experience with benefits administration and vendor coordination.
  • High attention to detail and data accuracy.
  • Strong computer proficiency, including Microsoft PowerPoint, Excel, and Word.
  • HRIS experience; familiarity with systems such as Rippling, ADP etc.
  • Proven ability to collaborate and contribute effectively within a team.
  • Strong organizational and problem-solving skills.
  • Ability to maintain strict confidentiality.
  • Ability to evaluate benefits proposals and make informed recommendations.
  • Understanding of federal and state regulations governing payroll and benefits, including ACA, ERISA, COBRA, FMLA, ADA, CFRA, Section 125, Workers’ Compensation, Medicare, Social Security, and DOL requirements.
  • Extensive knowledge of the payroll function including preparation, balancing, internal controls, and payroll taxes
  • Excellent attention to detail
  • Proficiency with Microsoft Office Suite or related software
  • Experience in benefit plan design is a plus
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
biweekly payroll processingpayroll tax filingsbenefits administrationpayroll record maintenancecompliance activitiesSales Incentives calculationsdata accuracypayroll function knowledgebenefit plan designmulti-state payroll experience
Soft Skills
attention to detailorganizational skillsproblem-solving skillscollaborationconfidentialitycommunicationsupporting employeesevaluating proposalsrecommendation makingteam contribution