Office Administrator

ElectronX

Office Administrator supporting the executive team and ensuring smooth operations at ElectronX, a U.S.-regulated electricity derivatives market. Manage office logistics and assist with corporate events.

Posted 4/30/2026full-timeChicago • Illinois • 🇺🇸 United StatesMid-LevelSenior💰 $65,000 - $80,000 per yearWebsite

About the role

Key responsibilities & impact

Manage office supplies and vendor relationships for both the New York and Chicago offices
Ensure the office is a productive, welcoming place to work — coordinating team meals and keeping the space well-stocked so the team can stay focused on their work
Plan and coordinate periodic corporate events, including meetings and team-building activities
Manage event logistics, such as venue selection, catering, transportation, and technology needs
Set new hires up for a great first day — building access, IT, and the welcoming details — and partner with IT and building management to keep both offices secure, accessible, and equipped so the team never has to worry about the basics
Helping the executive team flag and resolve calendar conflicts so their time goes to high-priority work
Assisting when needed with travel itineraries, accommodations, and logistics for the executive team
Track and reconcile expenses for the executive team on an as-needed basis
Lead and execute special projects as assigned, demonstrating initiative and independent problem-solving

Requirements

What you’ll need

Bachelor’s degree
Five years of administrative assistance experience in a fast-paced environment
Exceptional organizational and time-management skills with strong attention to detail
Strong written and verbal communication skills
Proficiency in Google Workspace
Ability to multitask and prioritize effectively
Occasional availability outside of normal business hours

Benefits

Comp & perks

Health, vision and dental insurance
401(k) match
Supplemental health and disability insurance
Unlimited vacation
Parental leave

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative assistanceevent logisticsexpense trackingcalendar managementmultitaskingproblem-solving

Soft Skills

organizational skillstime-management skillsattention to detailwritten communicationverbal communicationinitiative

Certifications

Bachelor’s degree