Executive Assistant

elearnio

Executive Assistant at elearnio supporting management with organizational tasks and project coordination. Involves financial and HR administration in a growing SaaS company based in Berlin.

Posted 5/14/2026full-timeBerlin • 🇩🇪 GermanyMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

You will support our executive management in all organizational and administrative matters, ensuring they can focus on their core responsibilities.
You will be the central point of contact and maintain an overview of all key appointments, projects, and processes.
Finance & Accounting: Preparation of invoices, preliminary bookkeeping, and support in collaboration with the tax advisor.
Project Management: Coordination and follow-up of projects, meeting preparation, and documentation.
HR Administration: Support with onboarding, contract management, and general personnel processes.
Office & Scheduling Management: Calendar maintenance, appointment organization, travel planning, and trip handling.
Meeting Support: Preparation and follow-up of meetings, creation of agendas, and minute-taking.

Requirements

What you’ll need

Completed commercial/vocational training or an equivalent qualification
Several years of professional experience in a comparable role, ideally in a dynamic company environment
Very good knowledge of MS Office / Google Workspace and common tools (e.g., accounting software)
Excellent organizational skills, reliability, and a structured, proactive approach to work
Strong communication skills and discretion when handling confidential information
Business-fluent German and English, both written and spoken

Benefits

Comp & perks

A responsible role with scope for initiative in a growing company
Direct collaboration with the executive management and insight across all company areas
Flexible working hours and the option to work from home (by arrangement)
A motivated team and an open company culture
Competitive compensation and development opportunities

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

invoice preparationbookkeepingproject coordinationmeeting documentationonboarding supportcontract managementcalendar maintenancetravel planningminute-taking

Soft Skills

organizational skillsreliabilityproactive approachcommunication skillsdiscretion

Certifications

commercial trainingvocational training