Member Intake Specialist

Eleanor Health

Member Access Specialist at Eleanor Health connecting individuals to addiction and mental health care services through a consultative approach. Engaging with prospective members and advocating for whole-person care.

Posted 6/25/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $22 - $23 per hourWebsite

About the role

Key responsibilities & impact

Serve as the first point of contact for prospective members via inbound phone calls, web form submissions, and online scheduling workflows
Proactively outreach to prospective members who: Start but do not complete online scheduling
Submit web forms requesting information
No-show to their first appointment and need re-engagement
Confidently educate prospective members on Eleanor Health’s whole-person care model, including what we do and what we don’t offer, while positioning Eleanor as a strong option for people seeking support with substance use
Use a consultative, sales-oriented approach to: Understand a prospective member’s needs, motivations, and barriers
Address concerns and hesitations
Clearly articulate the value of Eleanor Health’s approach to care
Maintain ownership of leads by creating follow-up tasks, documenting next steps, and ensuring no prospective member “falls through the cracks”
Manage inbound referrals from external providers and community partners, including proactively outreaching to confirm receipt of referrals, provide status updates when appropriate, and request additional or updated contact information to ensure timely connection to care
Meet or exceed individual and team performance metrics, including: Answer rate & speed to answer
Quality score
Conversion to scheduled and completed first appointments
Accurately document all interactions in CRM (Salesforce) and EMR (Athena)
Collaborate closely with clinical and operations teams to ensure a seamless member experience
Continuously improve your approach by incorporating feedback, coaching, and performance data

Requirements

What you’ll need

You have experience in healthcare, ideally in patient access, care coordination, community outreach, admissions, intake, or member engagement
You bring a sales mindset — you are persuasive, confident, and motivated by outcomes, while remaining deeply empathetic and ethical
You are comfortable working in a metrics-driven environment and understand that data is a tool for improvement, not pressure
You have a “fire in the belly” for expanding access to high-quality, stigma-free addiction and mental health care
You take ownership — if someone says “I’ll call back,” you create a follow-up plan rather than closing the loop
You move quickly, manage multiple leads at once, and thrive in a fast-paced environment
You are tech-savvy and comfortable working across CRM systems, scheduling tools, and communication platforms
You adapt easily to change and are energized by building new processes rather than relying on rigid scripts
You communicate with clarity, warmth, and professionalism — even in emotionally complex or high-stakes conversations.

Benefits

Comp & perks

Generous Paid Time Off (prorated for new employees) - unplug, relax, and recharge!
12 Vacation days
12 Wellness (Sick) days
3 Floating holidays
9 Company-observed holidays
Jury Duty, Voting Leave, and other forms of paid time off may be available
Eleanor-paid medical and dental insurance plans, with affordable vision coverage - We are a health first company, and we strive to make our plans affordable and accessible.
401(k) plan with 3% match - We are excited to be able to support the long-term financial well-being of our team in a way that reinforces Eleanor’s commitment to equity.
Short-term disability - We understand that things happen, we want you to feel comfortable to take time to get better.
Long Term Disability - Picks up where Short Term Disability leaves off (employee paid).
Life Insurance - Both Eleanor and employee-paid options are available.
Family Medical Leave - Eleanor Health’s Paid Family & Medical Leave (“PFML”) is designed to provide flexibility and financial peace of mind for approved family and medical reasons such as the birth, adoption, or fostering of a child, and for serious health conditions that you or a family member/significant other might be facing.
Wellness Perks & Benefits - Mental Health is important to us and we want our employees to have the accessibility you deserve to talk things through, zen with a mindfulness app, or seek assistance from health advocates
Mindfulness App Reimbursement
EAP with eight face-to-face sessions
Virtual health and wellness visits covered by our medical plan.

ATS Keywords

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Applicant Tracking System Keywords

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Soft Skills

persuasiveconfidentempatheticethicalownershipadaptabilitycommunicationtime managementconsultative approachperformance improvement