Executive Assistant – Contractor

Elba Hope Foundation

Executive Assistant supporting the Executive Director at the Elba Hope Foundation. Managing schedules, communications, and logistics in a flexible, remote environment.

Posted 4/14/2026contractRemote • New York • 🇺🇸 United StatesMid-LevelSenior💰 $25 per hourWebsite

About the role

Key responsibilities & impact

Coordinate internal and external meetings across time zones with speed and accuracy.
Manage documents, filing systems, and notes; track tasks and deliverables; prepare agendas and coordinate logistics.
Draft professional communications, organize folders, and ensure materials are ready in advance of meetings and events.
Act as a gatekeeper to protect the Executive Director’s time and energy.
Record and distribute notes, track action items, and ensure nothing falls through the cracks.
Monitor the Executive Director’s email inbox, flag high-priority messages, draft replies, and help manage follow-up.
Support research projects with summaries, background briefs, or comparative analysis as needed.

Requirements

What you’ll need

3+ years of experience in operations, administration, or a related role.
Excellent written and verbal communication skills.
Emotionally intelligent, kind, and grounded
Able to handle ambiguity, change, and direct feedback without becoming overwhelmed
Detail-oriented with exceptional organizational and communication skills
Strong technological proficiency (Google Workspace, Zoom, Asana, etc.)
Comfortable working behind the scenes and taking ownership of logistics
Proactive with a “no task too small” attitude and a solutions mindset
Demonstrated ability to act as a gatekeeper—diplomatic, assertive, and comfortable saying no or redirecting requests to protect executive time.
Exercises sound judgment and maintains discretion when handling sensitive information or high-stakes communication.
Comfortable working remotely with strong time management skills.
Experience in nonprofit, startup, or mission-driven organizations is a plus.

Benefits

Comp & perks

Flexible, remote work environment
Encouragement of healthy work-life balance

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills

excellent written communicationexcellent verbal communicationemotional intelligencedetail-orientedexceptional organizational skillsproactive attitudesolutions mindsetdiplomaticassertivestrong time management