Elba Hope Foundation

Executive Assistant – Contractor

Elba Hope Foundation

contract

Posted on:

Location Type: Remote

Location: New York • United States

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Salary

💰 $25 per hour

About the role

  • Coordinate internal and external meetings across time zones with speed and accuracy.
  • Manage documents, filing systems, and notes; track tasks and deliverables; prepare agendas and coordinate logistics.
  • Draft professional communications, organize folders, and ensure materials are ready in advance of meetings and events.
  • Act as a gatekeeper to protect the Executive Director’s time and energy.
  • Record and distribute notes, track action items, and ensure nothing falls through the cracks.
  • Monitor the Executive Director’s email inbox, flag high-priority messages, draft replies, and help manage follow-up.
  • Support research projects with summaries, background briefs, or comparative analysis as needed.

Requirements

  • 3+ years of experience in operations, administration, or a related role.
  • Excellent written and verbal communication skills.
  • Emotionally intelligent, kind, and grounded
  • Able to handle ambiguity, change, and direct feedback without becoming overwhelmed
  • Detail-oriented with exceptional organizational and communication skills
  • Strong technological proficiency (Google Workspace, Zoom, Asana, etc.)
  • Comfortable working behind the scenes and taking ownership of logistics
  • Proactive with a “no task too small” attitude and a solutions mindset
  • Demonstrated ability to act as a gatekeeper—diplomatic, assertive, and comfortable saying no or redirecting requests to protect executive time.
  • Exercises sound judgment and maintains discretion when handling sensitive information or high-stakes communication.
  • Comfortable working remotely with strong time management skills.
  • Experience in nonprofit, startup, or mission-driven organizations is a plus.
Benefits
  • Flexible, remote work environment
  • Encouragement of healthy work-life balance
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills
excellent written communicationexcellent verbal communicationemotional intelligencedetail-orientedexceptional organizational skillsproactive attitudesolutions mindsetdiplomaticassertivestrong time management