Senior Payroll Tax Specialist
Elara Capital
full-time
Posted on:
Location Type: Office
Location: Mount Vernon • Texas • United States
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Job Level
About the role
- Prepare, review, and oversee timely filing of payroll tax returns for multi‑EIN entities, including federal, state, and local filings (940/941, W‑2/W‑3, SUI, withholding, and local taxes)
- Ensure accurate and timely tax deposits through EFTPS and state/local portals
- Perform payroll tax reconciliations by EIN, including payroll registers, tax returns, vendor reports, and general ledger accounts
- Manage payroll tax notices, research discrepancies, prepare agency responses, and track resolutions
- Maintain payroll tax registrations, jurisdiction setups, and account updates for new locations, acquisitions, and organizational changes
- Partner with payroll tax vendors and internal teams to validate filings, payments, and system configurations
- Support year‑end processing, including W‑2 balancing, corrections, and audit support
- Monitor legislative and regulatory changes impacting payroll tax compliance and recommend process improvements
Requirements
- Bachelors Degree in Accounting/Finance preferred; experience may be considered in-lieu of degree
- 3–7+ years of payroll tax experience in a multi-state, high-volume environment required
- Experience supporting 25,000+ employees in a centralized payroll or shared services model preferred
- Familiarity with SOX controls, audits, and payroll system implementations preferred
- Experience with mergers, acquisitions, or large-scale organizational changes preferred
- Strong working knowledge of federal, state, and local payroll tax laws and regulations
- Experience supporting multiple EINs and resolving payroll tax notices
- Advanced Excel skills and strong reconciliation capabilities
- Excellent organizational, analytical, and communication skills
Benefits
- Competitive compensation package
- Tuition reimbursement for full-time staff and continuing education opportunities for all employees at no cost
- Opportunities for advancement
- Comprehensive insurance plans for medical, dental, and vision benefits
- 401(K) with employer match
- Paid time off, paid holidays, family, and pet bereavement
- Pet insurance
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
payroll tax returnsEFTPSpayroll tax reconciliationsW-2 balancingtax depositsSOX controlsfederal payroll tax lawsstate payroll tax lawslocal payroll tax lawsadvanced Excel
Soft Skills
organizational skillsanalytical skillscommunication skills
Certifications
Bachelors Degree in AccountingBachelors Degree in Finance