Programme Specialist – EIT Higher Education Initiative

EIT RawMaterials

Programme Specialist coordinating and managing EIT Higher Education Initiative projects in Berlin. Supporting project delivery and stakeholder engagement within a diverse international team.

Posted 7/11/2026full-timeBerlin • 🇩🇪 GermanyMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Support the Senior Programme Manager in coordinating and implementing the EIT Higher Education Initiative Work Plan.
Contribute to the smooth day-to-day operation of the programme through administrative, operational, and budgetary support.
Manage and maintain shared programme tools and communication channels, including the HEI inbox, SharePoint, and other internal collaboration platforms.
Coordinate internal processes and support cross-functional collaboration within the programme management team.
Lead the management, validation, cleaning, and maintenance of initiative-wide datasets, and support the HEI Grant and Operations Manager with EIT Data Portal management.
Support technical data workflows, including data curation, consolidation, and analysis.
Produce operational and exploratory analyses to support programme monitoring and decision-making.
Develop and maintain data management procedures to ensure consistency, integrity, and reliability across programme data.
Support data-driven reporting and contribute to continuous improvement of monitoring systems and processes.
Support the preparation of multi-annual Business Plan amendments and programme performance reporting.
Contribute to the preparation and submission of progress reports for the programme and funded projects.
Assist in monitoring KPIs, milestones, deliverables, and programme risks, including identifying mitigation measures where required.
Ensure reporting activities are delivered accurately and within required timelines.
Support the preparation and implementation of Calls for Proposals, including applicant support, eligibility checks, evaluation procedures, and preparation of key documentation.
Support onboarding processes for newly funded projects.
Provide day-to-day support to the team of EIT Higher Education Initiative Project Officers.
Act as a central point of contact for project-related operational queries and coordinate escalation where necessary.
Organise and support internal and external events, workshops, and meetings, both online and in person.

Requirements

What you’ll need

Experience in programme or project coordination, preferably in EU-funded projects or international initiatives.
Strong project management skills, including monitoring KPIs, deliverables, risks, and timelines.
Excellent data management and analytical abilities, with strong Excel skills and experience working with large datasets.
Experience in preparing reports and supporting business planning activities.
Ability to manage multiple stakeholders and build strong relationships across diverse organisations and countries.
Strong organisational and administrative skills with the ability to handle multiple priorities simultaneously.
Experience supporting Calls for Proposals, grant management, or project implementation processes.
Excellent written and verbal communication skills in English.
Proficiency with Microsoft Office, SharePoint, and collaboration tools.
Proactive, detail-oriented, and solution-focused mindset with the ability to work independently in a fast-paced international environment.

Benefits

Comp & perks

Commitment to Diversity
Temporary Position on a two-year contract with the possibility of extension.

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Hard Skills & Tools

Project ManagementData AnalysisExcelReport WritingBudget Management

Soft Skills

Organizational SkillsCommunication SkillsDetail-OrientedProactive MindsetProblem-Solving