Executive Assistant

Egon Zehnder

Executive Assistant at Egon Zehnder managing scheduling, travel, and client interactions for consultants. Requires strong multitasking and communication skills in a professional services environment.

Posted 4/30/2026full-timeDallas • Texas • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

**The Opportunity**
The **Executive Assistant** supports one or more consultants by providing ongoing assistance in all aspects of client engagements and playing an ownership role in the oversight of administrative tasks. The role requires an individual capable of planning, executing and finalizing projects according to strict deadlines. This includes acquiring resources and coordinating the efforts of team members and clients in order to deliver projects according to plan. The Executive Assistant must proactively manage changes in project scope, identify potential crises and devise contingency plans on a regular basis.
Arrange all scheduling, including but not limited to, candidate meetings and interviews, client meetings and interviews, business development meetings, assignment related meetings, internal meetings, video conferencing, etc.
Manage complex calendars and prioritize meetings/calls as needed.
Arrange and coordinate complex and detailed travel plans, itineraries, and agendas for both consultants and candidates. Compile documents for travel-related meetings.
Process expense reimbursements for consultants and candidates.
Compose, prepare, and edit confidential correspondence.
Perform additional administrative support activities, including but not limited to, fielding telephone calls, receiving and directing visitors, event planning, and other ad-hoc projects as requested.
Ensure that our global database is up-to-date and accurate; including but not limited to, all client/internal documents, client/candidate information, notes, emails, and appointments.
Hold additional office/reception responsibilities as needed to ensure the office is operating smoothly. Provides ad-hoc support to other Executive Assistants when requested to assist with work overflow as capacity allows, and as determined by Regional Administration Manager.
Serve as client and candidate liaison assisting consultant in maintenance of daily search activities. Acts as the single point of contact for all key logistics matters.
Communicate directly, and on behalf of the consultant, on client, candidate, and internal mandates. Provides a bridge for smooth communication between the consultant and external/internal team members.
Take a proactive approach to assist with various client needs during a consultant’s absence.
Work closely and effectively with consultant and research stakeholders to ensure deadlines are met and client and candidate needs are served.
Produce high quality client and candidate deliverables, ensuring completion within designated timeframes. Successfully complete critical aspects of deliverables with a hands-on approach.
Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on time-sensitive projects to successful completion.
Assist accounting department with billing, client invoicing, and receivables.
Build positive relationships and interface regularly with high-level executive candidates (Fortune 500 client executives & candidates) involved in highly confidential projects.
In partnership with the Consultant, create and own the process to drive the Consultant’s business development strategy.
Collaborate with consultant, research and others on the team in the production of high quality marketing presentations and materials and holds responsibility for the finalization of materials for pitches and events.

Requirements

What you’ll need

**What We’re Looking For**
- Bachelor’s degree preferred
- A minimum of 5 years’ experience serving in an administrative function, ideally within a professional services firm.
- **Organized multi-tasker: **able to manage multiple projects with set deadlines as time management, pattern recognition, prioritization, diligent attention to detail and judgment are critical in this role.
- **Resourceful problem solver**: ability to work in ambiguous environments and comfortable with the unknown, as well as work well under pressure, solve problems.
- **Self-starter**: highly motivated, excellent work ethic and self-assured, not easily thrown, able to think on your feet.
- **Strong communicator**: Exceptional interpersonal and communication skills (both oral and written). Ability to interact professionally with executive stakeholders and colleagues alike.
- **Natural collaborator**: desire to help foster and preserve a company culture where all are welcome, included, and given the opportunity to succeed. Collaborative team player, with a track record of maximizing the team as well as individual performance.

Benefits

Comp & perks

**What It’s Like to Work Here**
We operate as one unified team with expertise across industries, functions and geographies. Our organization can be described as high performing and collaborative combined with a caring and respectful culture.
We have been a values led Firm from the outset. Values have an aspirational aspect to them – they guide our behavior and remind us when we fall short. Our Firm operates under five Firm Values – One Firm, Clients First, Generosity, Spirit of Ownership, and Embrace Difference – each emphasize a different aspect of who we are (and want to be), and only together they help us balance what is right at any given situation.
**Benefits**
- Hybrid work model: * in office on Tuesday, Wednesday and Thursday. Option to work remote on Monday and Friday. *
- 401k – company match and additional discretionary employer contribution
- Comprehensive Health Plan – medical, dental, vision, life insurance, long-term disability
- Employee Assistant program (EAP)
- Paid parental leave
- Personal Time Off – paid vacation, sick time, volunteer days
- Paid holidays including week off between Christmas and New Year’s

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

project managementcalendar managementtravel coordinationexpense processingdocument preparationevent planningbillingclient invoicingdata managementconfidential correspondence

Soft Skills

organized multi-taskerresourceful problem solverself-starterstrong communicatornatural collaboratortime managementattention to detailjudgmentpattern recognitionability to work under pressure

Certifications

Bachelor's degree