Manager, Bid & Proposal Operations

Egnyte

Manager for Bid and Proposal Operations at Egnyte. Responsible for coordinating and managing the proposal lifecycle while collaborating with multiple teams in a remote setting.

Posted 6/29/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $135,000 - $145,000 per yearWebsite

About the role

Key responsibilities & impact

Process Development : Design and implement the end-to-end operating model for proposal submissions, including: a go/no-go qualification framework to evaluate strategic fit, resource availability, and win probability before committing to an RFP; documented intake and triage procedures for all incoming RFx requests; standardized submission workflows covering kickoff, review gates, approval routing, and final delivery; and clear RACI definitions for how Sales, Sales Engineering, Legal, InfoSec, and other stakeholders interface at each stage of the process.
People Manager : Directly manage and develop the Proposal Operations team. Set clear performance goals, provide regular coaching and feedback, and create growth opportunities for your team. As the function scales, contribute to headcount planning and the hiring of additional team members.
End-to-End RFx Management: Project manage the entire lifecycle of RFIs, RFPs and RFQs from initial receipt and triage to final submission. Establish timelines, assign deliverables, and ensure strict adherence to deadlines
Cross-Functional Coordination : Act as the primary liaison coordinating multiple internal teams. You will expertly negotiate resources across numerous departments and functions to gather the necessary subject matter expertise for complex bids.
Technical Writing & Content Creation : Leverage your background as a technical writer to translate complex technical jargon—like SaaS architectures, hybrid access models, and data governance—into clear, compelling, and persuasive proposal language.
AI Automation & Knowledge Management : Act as the administrator for our proposal content library. You will utilize advanced AI automations, specifically Claude Cowork, to ingest previous responses, generate first drafts, refine tone, and continuously optimize our proposal workflows.
Quality Assurance : Review and edit all proposal content for clarity, consistency, formatting, and alignment with Egnyte’s overarching brand messaging and strategic value propositions.

Requirements

What you’ll need

3-5+ years of experience in proposal coordination, technical writing, bid management, or a similar function within a SaaS or B2B technology company.
Prior experience directly managing or mentoring at least one team member preferred; demonstrated ability to build and grow a high-performing proposals function.
Must be based in the US East time zone to effectively span communication between our North American and EMEA teams.
Background working closely with pre-sales or sales engineering teams is highly preferred
Technical Writing Background : Exceptional writing, editing, and proofreading skills, with a proven ability to distill highly technical concepts into accessible business language.
AI Tool Proficiency : Strong, hands-on experience utilizing generative AI tools and automations—specifically Claude Cowork (or similar enterprise AI platforms) for content generation, prompt engineering, and knowledge base management
Project Management : Impeccable organizational skills with the ability to manage multiple complex, high-stakes projects simultaneously under tight deadlines.
Cross-Functional Leadership : Proven ability to drive results and maintain momentum across diverse teams without direct reporting authority.
Communication : Ability to communicate confidently with executives, technical staff, and legal teams, tailoring your approach to secure the necessary inputs quickly and efficiently.

Benefits

Comp & perks

Competitive salaries and comprehensive benefits
Flexible hours and generous time off (RTO, Responsible Time Off) to help support your work-life balance
Paid holidays and sick time
401(k) with company match
Health Savings Account (HSA) with a generous employer contribution and Flexible Spending Account (FSA) options
Up to 12wks of paid Parental and 10wks Adoption Leave to help you grow your family
Modern and collaborative offices located in Draper, UT; Raleigh, NC; Mountain View, CA; Reading, England, and Poznan, Poland
Gym, cell phone, and internet reimbursement
Free well-being apps such as Spring Health for Guardian are offered, as well access to our Employee Assistance Program (EAP)
Perks include discounted pet insurance, electronics, theme park tickets, travel, plus more
Your own Egnyte account with lifetime access
HealthJoy – a benefits navigation app that lets you access your benefits and get answers to your questions all in one place
One Medical virtual care, providing you with healthcare access across the country

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Proposal ManagementTechnical WritingBid ManagementProject ManagementContent CreationQuality AssuranceRFP ManagementSaaS KnowledgeEditingProofreading

Soft Skills

CommunicationTeam ManagementCoachingNegotiationOrganizational Skills