Proposal Specialist

EFI Global

Proposal Specialist developing high-quality RFP/RFQ responses, collaborating with subject matter experts at EFI Global. Ensuring timely proposal submissions and quality oversight in a remote role.

Posted 6/26/2026full-timeRemote • California, Texas • 🇺🇸 United StatesMid-LevelSenior💰 $75,000 - $90,000 per yearWebsite

About the role

Key responsibilities & impact

To develop and respond to requests for information and proposals; to collaborate with various subject matter experts (SMEs) to ensure the proposals are completed timely and accurately; and to provide oversight of quality and cohesiveness of response.
Reviews and vets RFP & RFQ opportunities in collaboration with regional leadership & SMEs, coordinating and responding to ensure timely and accurate submissions.
Provides initial draft of each request to various subject matter experts (SMEs) as needed and incorporates any needed edits or updates to the response.
Ensures initial draft is compliant, responsive, and specifically tailored to each client’s needs.
Ensures security and integrity of all proposal documentation.
Works collaboratively with the SMEs to ensure new requirements are identified and documented.
Facilitates internal flow and review of all proposal inputs and directs production of final master proposal.
Determines and maintains the timeline for each response to ensure that deadlines are met.
Helps develop and maintain proposal best practices.
Takes on additional assignments, such as RFP follow-up requests, proposal library update projects and other ad hoc assignments.

Requirements

What you’ll need

5+ years of professional experience required, preferably within a related industry such as engineering, construction, architecture, or other professional service.
Bachelor's degree from an accredited college or university preferred.
Minimum of four (4) years of related experience, or an equivalent combination of education and experience
At least one (1) year of project management experience required
At least one (1) year of proofreading and editing experience required
Demonstrated experience in creating winning proposals in response to Requests for Qualifications and Proposals issued by Public Agencies (City, County, State, and Federal level) specifically CA & TX
Effective collaboration skills to work harmoniously with project pursuit teams
Proactive and able to work independently, managing priorities and delivering results
Strong grammar and proofreading skills
Knowledge of appropriate software
Good project management skills
Good time management and organizational skills
Good oral and written communication skills
PC literate, including Microsoft Office products.
Ability to work in a fast-paced high-pressure environment

Benefits

Comp & perks

medical
dental
vision
401k and matching
PTO
disability and life insurance
employee assistance
flexible spending or health savings account
other additional voluntary benefits

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

proposal developmentRFP responseRFQ responseproofreadingeditingproject managementtime managementorganizational skillsgrammar skillscollaboration

Soft Skills

effective collaborationproactiveindependent workmanaging prioritiesdelivering resultsoral communicationwritten communication