Exhibits Manager – Events, Federal Science & Public Engagement
EDJ Associates, Inc.
full-time
Posted on:
Location Type: Hybrid
Location: Washington DC • District of Columbia • Virginia • United States
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About the role
- Plan and coordinate logistics for in-person, hybrid, and virtual events**
- Manage venues, vendors, shipping, setup, breakdown, and on-site operations**
- Support exhibit design, booth deployment, and inventory management**
- Coordinate speakers, moderators, RSVPs, and event platforms**
- Develop run-of-show documents, timelines, and status reports**
- Ensure compliance with NSF branding and Section 508 requirements**
- Support travel coordination in accordance with Federal Travel Regulations**
- Provide on-site support and rapid issue resolution during events****
- Provide logistics support for a variety of meetings, events and conferences
- Provide direct support to internal and external events to include managing venue requirements, signage, invitations, attendance, and other requirements as needed
- Research requirements and context for various events, meetings and conferences, to ensure that the NSF Director and OLPA Staff are prepared to interact with various audiences and stakeholders
- Identify and manage inventory for educational information resources and other outreach materials
- Coordinate exhibit design, technology, and management with designated vendors/partners
- Provide expert guidance on the most efficient and effective options for building/curating/creating exhibits and activations, supplies and experiences to suit specific event needs
- Ability to carry/maneuver various pieces of heavy equipment (50+lbs) for onsite events and exhibits (e.g., carrying banners/boxes of materials to rolling crates.)
- Can easily adapt onsite events and exhibits planning and logistics skills to virtual platforms and environments
- Travel when required
Requirements
- 8+ years managing large-scale federal or public-sector events**
- Proficiency with Microsoft Office Suite and event management platforms (e.g., Eventbrite)**
- Experience coordinating vendors, venues, and logistics**
- Ability to manage multiple high-visibility events simultaneously**
- Strong communication, organization, and problem-solving skills**
- Ability to lift and maneuver event equipment as required**** Education and Experience**Bachelor’s degree or equivalent professional experience required. Experience supporting federal agencies or large public-sector events preferred.****
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
event managementlogistics coordinationinventory managementexhibit designproblem-solvingcompliance with Section 508Federal Travel Regulationsheavy equipment handlingvirtual event planningrun-of-show documentation
Soft Skills
communicationorganizationadaptabilitytime managementstakeholder engagementteam collaborationissue resolutionattention to detailmultitaskingleadership