Real Estate Operations – Admin Coordinator

Easy Outsource

Real Estate Operations & Admin Coordinator supporting operational and administrative tasks for a real estate portfolio. Managing records, calendars, and documentation while working remotely.

Posted 7/15/2026full-timeRemote • 🇨🇦 CanadaJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and document management skills, with proficiency in Google Workspace and Microsoft Office, particularly Excel or Google Sheets. Capable of managing multiple priorities and providing administrative support in a remote environment.

Highest-signal resume keywords

Document ManagementOrganizational SkillsGoogle Workspace ProficiencyMicrosoft Excel ProficiencyAdministrative Support Experience

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Document ManagementLease Agreement ManagementInsurance Record ManagementSOP CreationTenant OnboardingData EntryCalendar ManagementVendor Contact ManagementProperty Information MaintenanceUtility Spreadsheet Management

Soft Skills

Attention to DetailTime ManagementCommunication SkillsIndependent WorkMulti-Priority Management

Tools & Technologies

Google WorkspaceMicrosoft OfficeExcelGoogle Sheets

Industry Keywords

Real EstateProperty ManagementAdministrative SupportOperations

About the role

Key responsibilities & impact

Maintain organized digital folders for each property, including warranties, receipts, vendor contacts, and service records.
Keep property information up to date, including square footage, floor plans, photos, lease details, pricing, and other property documents.
Manage insurance records, request renewal quotes, track policies, premiums, coverage, carriers, and renewal dates.
Maintain a centralized calendar for business, property, vehicle, insurance, LLC, and website renewal deadlines.
Update and maintain lease agreements, rental applications, utility spreadsheets, and CAM/expense records.
Create and improve checklists and SOPs for tenant onboarding, including background checks, lease execution, deposit verification, move-in documentation, and key release.
Organize company email inboxes by archiving or removing unnecessary emails and monitoring storage usage.
Provide general administrative and operational support as needed.

Requirements

What you’ll need

2+ years of experience in administrative support, operations, real estate, or property management.
Strong organizational and document management skills.
Proficient in Google Workspace and Microsoft Office, particularly Excel or Google Sheets.
Excellent attention to detail, time management, and communication skills.
Ability to work independently and manage multiple priorities in a remote environment.

Benefits

Comp & perks

Flexible work arrangements
Paid time off