The Document Closeout Specialist will review the work of others to ensure all material documentation processes have been properly followed
Perform documentation closeout for projects
Focus on record coding and retention accuracy to certify proper handling of important files, documents, and forms per company policies
Perform daily document management tasks such as naming and tagging documents, enforcing document management protocols
Support in tracking and verifying project and organizational deliverables
Assist with project meetings, drafting of agendas, record meetings minutes, track action items and assist to ensure completion of tasks
Review material ordered and compared to what was actually installed
Track disposition of unused material
Review may include completion verification of headings, full material descriptions with serial numbers where applicable, quantities, reference document section populated, etc.
Verify that each material reference listed on the completed installation documentation is uploaded to the document management system
Verify if casing or tubing is installed
Review each joint of casing/tubing to verify that a Material Test Document is uploaded to the data management system
Verify material charges for pipeline and associated materials are charged to the correct project account
Verify that all records contributing to the Material Closeout Milestone are uploaded to the document management system with all applicable metadata
Assist with managing the overall completion, tracking, and issue resolution across multiple concurrent projects

Requirements

Minimum of 0-2 years of direct or relevant experience with a related degree, or 2-4 years direct or relevant experience without a degree
Bachelor’s degree in engineering is preferred
Gas/utilities/pipeline experience preferred
Must be proficient in the use of computers and have the ability to learn new computer software
Demonstrated ability to work collaboratively with multiple stakeholder groups
Proficient in Office 365 and Document management system such as SharePoint Online, Procore, Oracle
Experience working under the direction of Document Control Lead and project/program managers, and business unit managers or their appointees
Must have good writing skills, and the ability to follow established standards
Basic knowledge of SAP is desirable
Must have the ability to balance multiple priorities
Attention to detail with strong organizational skills
Communication and interpersonal skills
Ability to work under tight deadlines

Benefits

health, dental, vision, and life insurance
401(k) with employer match
paid time off

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

documentation closeoutrecord codingretention accuracymaterial verificationdocument managementmetadata managementmaterial test documentationproject trackingissue resolutionattention to detail

Soft Skills

collaborationwriting skillsorganizational skillscommunication skillsinterpersonal skillsability to balance prioritiesability to work under tight deadlines