E2 Consulting Engineers, Inc.

Billing Specialist

E2 Consulting Engineers, Inc.

full-time

Posted on:

Location Type: Remote

Location: Colorado • United States

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Salary

💰 $21 - $26 per hour

About the role

  • Prepare complex invoices using Excel in client-required formats.
  • Prepare detailed weekly and monthly reports in Excel using extensive WBS.
  • Review and QC actual vs projected hours and costs.
  • Obtain, print, and prepare invoice backup as requested.
  • Run WIP reports for assigned projects and review with Project Managers.
  • Run invoices using accounting software and submit by client-portal or email as required prior to date due.
  • Work with Contract Administrators to review invoices.
  • Work with Billing Manager to resolve past due AR.
  • Set-up and maintain electronic files on server.
  • Become familiar with billing terms and rates in contracts for assigned projects.
  • Reconcile WIP to identify billable costs, clear unbillable costs, and resolve outstanding discrepancies such as aged costs, incomplete transfers, etc.
  • Review invoice backup to ensure that timesheet, expense reports, and vendor invoices perfectly match invoiced costs by subtask and work with supervisor and corporate staff to effect changes needed.
  • Submit invoices to client by email or regular mail as required prior to date due.
  • Prepare detailed budget and billed-to-date tables in required work breakdown structure.
  • Coordinate with subcontractors to ensure that invoices are timely received, backup matches invoiced costs and correct rates are used.
  • Coordinate with company contract administrators, project managers and client as needed to provide timely responses to questions.
  • Other administrative duties as assigned.

Requirements

  • B.A./B.S. in Accounting from an accredited university or A.A. Accounting degree with one to two years of equivalent experience
  • Experience with project cost accounting
  • Expertise in Excel, Word, Outlook
  • Must have the ability to quickly enter, check and modify large volumes of data in Excel
  • Must be detail-oriented, exact, and precise with numerical detail
  • Good knowledge of "generally accepted accounting principles"
  • Must possess initiative, decision-making skills and problem-solving abilities
  • Ability to work well with colleagues at all levels
  • Ability to prioritize responsibilities
  • Professional demeanor and appearance
  • Excellent written and verbal communication skills
  • Experience working in professional engineering office preferred
  • Experience with Deltek accounting software is a plus.
Benefits
  • health, dental, vision, and life insurance
  • 401(k) with employer match
  • paid time off
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
Excelproject cost accountingWBSinvoice preparationdata entryreconciliationbudget preparationbillingQCcost analysis
Soft Skills
detail-orientedinitiativedecision-makingproblem-solvingcommunicationorganizationalcollaborationprioritizationprofessional demeanoradaptability
Certifications
B.A./B.S. in AccountingA.A. Accounting degree