E-Verify Program

Senior Administrative Assistant, Specialist

E-Verify Program

full-time

Posted on:

Location Type: Hybrid

Location: North Carolina • United States

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Salary

💰 $55,370 - $88,592 per year

Job Level

Senior

About the role

  • Perform administrative duties for one or more departments or units and provide various office support activities
  • Support three separate leaders: 1) VP, Brand & Creative, 2) VP, Demand Generation, 3) VP, Strategy, Planning, Performance
  • Support the leaders and department staff by scheduling, planning, and attending meetings as needed; provide administrative support including expense reporting and travel planning
  • Act as a coordinator for departmental projects, following up on pending details, coordinating project activities, and ensuring deadlines are met
  • Exercise considerable discretion and independent judgment while analyzing complex information requests and identifying trends or patterns
  • Maintain and update distribution lists and organizational charts
  • Coordinate departmental activities and events
  • Coordinate departmental moves and serve as a liaison with IT for services, equipment, and system upgrades
  • Assemble, analyze, and summarize information to support decision-making; prepare presentations, reports, summaries, and responses to inquiries using multiple information sources under general direction
  • Support departmental budget processes, including running reports, basic budget analysis, and budget entries as needed

Requirements

  • High school diploma or GED
  • 5+ years of experience in related field
  • Prior experience as an administrative assistant or in a similar professional support capacity
  • Strong written and verbal communication skills, with the ability to work effectively with diverse personalities and working styles
  • High energy level with the ability to manage multiple priorities in a fast ‑ paced environment
  • Demonstrated desire to grow professionally, with strong business acumen and an interest in understanding organizational goals and operations
  • Proficiency in Microsoft Office Suite (Teams, Excel, Word, PowerPoint, Copilot)
Benefits
  • Medical, dental, and vision coverage along with numerous health and wellness programs
  • Parental leave and support plus adoption and surrogacy assistance
  • Career development programs and tuition reimbursement for continued education
  • 401k match including an annual company contribution
  • Work-life balance, flexibility, and the autonomy to do great work
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative dutiesexpense reportingtravel planningbudget analysisreport preparationdata analysisproject coordinationpresentation preparation
Soft Skills
strong written communicationstrong verbal communicationability to manage multiple prioritiesdiscretion and independent judgmentinterpersonal skillsorganizational skillsability to work with diverse personalitiesbusiness acumen
Certifications
high school diplomaGED