Senior Administrative Assistant, Specialist
E-Verify Program
full-time
Posted on:
Location Type: Hybrid
Location: Durham • North Carolina • United States
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Salary
💰 $55,370 - $88,592 per year
Job Level
About the role
- Serve as a strategic thought partner to two senior leaders, including helping to prioritize leaders’ time and attention.
- Manage executive operating rhythm including designing and ensuring appropriate executive meeting cadences, helping to design agendas aligned to priorities, and ensuring effective follow-through.
- Support special projects for leadership.
- Manage the executives’ day-to-day calendars, including prioritization of sensitive matters.
- Cross-functional coordination for initiatives led by the two senior leaders.
- Manage senior leaders’ travel and expense management processes, including travel arrangements and itineraries & expense reporting submission.
- Coordinate and support both virtual and in-person meetings on behalf of your senior leaders, including 1:1s, client/vendor, team, cross-functional, all hands, etc.
- Oversee Leaders’ workflow including mail, calendar, correspondence, and calls, determining priorities, preparing responses, and/or responding appropriately without errors and in a timely manner.
- Attend key meetings with/on behalf of senior leaders’ including coordination of notes and action items.
- Maintain distribution lists and organizational charts.
- Coordinate departmental moves and serve as liaison for IT services and upgrades.
- Assemble and analyze information to facilitate decision-making.
- Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions.
Requirements
- High school diploma or GED
- 5+ years of experience in the related field
- Strong interpersonal and relationship management skills
- Ability to treat confidential information with exceptionally high discretion
- Ability to act as a partner to Senior leaders, to understand and anticipate their needs and priorities and provide effective solutions to problems.
Benefits
- Annual Incentive Bonus*
- 401(k) with employer match
- Paid Time Off (PTO)
- Competitive health benefits
- Wellness programs
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Soft Skills
interpersonal skillsrelationship managementdiscretionproblem-solvingprioritizationcoordinationcommunicationtime managementorganizational skillsattention to detail
Certifications
high school diplomaGED