Coordinator, Experiential Marketing

E.L.F. BEAUTY

Experiential Marketing Coordinator supporting e.l.f. Beauty by managing event logistics and details.

Posted 5/19/2026full-timeLos Angeles • California • 🇺🇸 United StatesMid-LevelSenior💰 $25 - $30 per hourWebsite

About the role

Key responsibilities & impact

Coordinate event travel bookings (flights, hotels, ground transportation) for team members and partners and managing travel communications across the team.
Assist with vendor onboarding.
In partnership with Associate Manager, manage shipment logistics, inventory list, and building detailed product planning.
Help maintain run-of-shows, invite coordination, contact sheets, and face sheets that serve our events.
Attend meetings and provide meeting notes with action items.
Assist with development and maintenance of event and product look book.
Assist with onsite event needs when applicable.
Maintain accurate product inventory across event storage spaces, product rooms, and on-hand activation materials.
Oversee product room organization, cleanliness, and accessibility. Ensure products are properly labeled, shelved, and rotated to reduce waste or expiration concerns.
Coordinate replenishment needs in partnership with Experiential, Office Ops, and Warehouse teams.
Manage event storage room operations, including tracking what assets live where and confirming timely returns post-activation.
Support fulfillment and packing for event product orders, kits, and replenishments as needed.
Maintain up-to-date storage and asset logs with detailed counts, movement tracking, and usage summaries.
Update project trackers and shared documents.
Schedule meetings and coordinate cross-functional calendars.
Take ownership of administrative tasks that slow the team down.
Flag gaps, missing information, or any risks identified.
Build and maintain simple systems organized to keep projects organized.

Requirements

What you’ll need

Extremely organized and detailed oriented
Comfortable managing multiple workstreams at once
Proactive and eager to learn
Clear and professional communicator
Resourceful and calm under pressure
Excited to grow in experiential marketing and event production
Bonus if you have internship or early career experience in events, production, hospitality, or marketing.

Benefits

Comp & perks

medical, dental, and vision insurance
a retirement savings plan
gender neutral parental leave
unlimited paid time off
annual company-based performance bonus

ATS Keywords

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Applicant Tracking System Keywords

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Soft Skills

organizeddetail orientedmanaging multiple workstreamsproactiveeager to learnclear communicatorprofessional communicatorresourcefulcalm under pressureevent production