Office Administrator

Duncan Solutions

Office Administrator serving visitors and clients at Duncan Solutions, LLC headquarters. Balancing front desk responsibilities with administrative support for executive leadership.

Posted 4/26/2026full-timePhiladelphia • Pennsylvania • 🇺🇸 United StatesJuniorMid-Level💰 $25 - $26 per hourWebsite

About the role

Key responsibilities & impact

Greet and check in visitors, clients, and vendors, ensuring a professional and welcoming environment
Answer, screen, and direct incoming phone calls appropriately
Manage incoming mail, packages, and courier services
Support meeting logistics for in-office (in-person) executive and leadership meetings, including room setup, materials, and refreshments
Maintain office and kitchen supply inventory; order and restock as needed
Coordinate with building management and external vendors for maintenance and service requests
Ensure overall office organization, cleanliness, and readiness for daily operations
Track and manage office equipment and access items (e.g., badges, keys) as applicable
Provide administrative support to the Executive Assistant, including scheduling, research, event coordination, and communications
Assist the Operations Team with documentation, process support, logistics, and assigned projects
Perform general administrative duties such as data entry, document preparation, and filing.
Perform other duties as assigned.

Requirements

What you’ll need

High school diploma or GED required.
2+ years of experience in office administration, reception, or customer-facing roles, preferably within a corporate headquarters or executive office environment
Strong verbal and written communication skills
High level of organization, attention to detail, and ability to manage multiple priorities
Proficiency in Microsoft Office or Google Workspace
Professional demeanor with a strong customer service orientation.

Benefits

Comp & perks

Medical, Dental, & Vision Insurance
Healthcare & Dependent Flexible Spending Accounts (FSA)
Health Savings Account (HSA) with Employer Contribution
Company Paid Life and AD&D Insurance
Company Paid Short- & Long-Term Disability
Employee Assistance Program (EAP)
401(k) with Employer Match (Traditional/Roth/Safe Harbor)
Paid Time Off
10 Company Holidays
PTO Accrual
Sick Time Accrual
Parental Leave
Jury Duty
Military Leave
Bereavement
Other Voluntary Benefits
Life and AD&D Insurance for Employees/Spouse/Child(ren)
Critical Illness
Accident Insurance
Dependent Care Flexible Spending Account (DCFSA)

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

data entrydocument preparationfilingmeeting logisticsinventory managementprocess supportevent coordination

Soft Skills

verbal communicationwritten communicationorganizationattention to detailcustomer service orientationability to manage multiple priorities

Certifications

high school diplomaGED