Dun & Bradstreet

Senior Executive Assistant, Legal Team

Dun & Bradstreet

full-time

Posted on:

Location Type: Hybrid

Location: Jacksonville • 🇺🇸 United States

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Job Level

Senior

About the role

  • Manage and prioritize the CECO’s calendar and the Vice President, Associate General Counsel – Litigation and Employment’s calendar, including scheduling meetings across time zones, coordinating effectively with internal and external stakeholders, and ensuring alignment with strategic priorities.
  • Coordinate the booking of travel domestically and internationally, manage travel itineraries, and provide executive support for any issues and changes needed during travel.
  • Prepare briefing materials, agendas, and follow up documentation for RC&E Program meetings, executive meetings, CECO external engagements, group meetings, and 1:1s.
  • Support the CECO in budget and forecast management.
  • Handle confidential communications, documents, and sensitive information with discretion and professionalism.
  • Support Litigation & Employment Team (LET) in various LET projects and initiatives, including, but not limited to, sending Records Hold Notices, where necessary, and maintaining/creating LET records in legal team document management system (Lawvu).
  • Assist in the preparation and tracking of legal, regulatory, and compliance documents, and filings.
  • Support 5Rs review coordination, reporting, and communications processes as an extended member of the RCE Program, Analytics & Monitoring Team.
  • Provide extended administrative support to other Legal team members including document management, meeting logistics, and coordination of recurring team meetings.
  • Support the onboarding and coordination of external counsel and other third parties, including 5Rs submissions, engagement, purchase orders, billing and invoice management, contract extensions and compliance documentation.
  • Process expense reports.
  • Support onboarding of new team members.
  • Organize and support coordination of RCE team meetings, including preparation of agendas and follow up actions and tracking tasks to completion.
  • Plan and execute team events, offsites, workshops, and training sessions across sites and markets.
  • Coordinate and manage complex travel arrangements for leaders, including domestic and international flights, hotel accommodations, ground transportation, and itineraries.
  • Ensure all travel plans align with company policies and preferences, proactively resolve any travel-related issues, and provide detailed travel briefs and documentation prior to departure.
  • Support RC&E Program awareness, communications, and training initiatives in partnership with Corporate Communications team.
  • In partnership with the head of RCE Program, Analytics & Monitoring, serve as the liaison between the CECO and internal teams, ensuring timely follow up and alignment on priorities.
  • Draft and manage RCE internal communications, including email correspondence and executive summaries.
  • Coordinate with RC&E Program stakeholders and other Legal stakeholders to support global and cross-regional initiatives and to ensure consistent messaging.

Requirements

  • Bachelor's degree required with 5-7 years of relevant experience
  • 5+years of professional experience as an executive assistant or project coordinator/manager, in administrative, legal, compliance, procurement, or a related field.
  • High standard of excellence, accuracy and consistency, personal integrity, and accountability.
  • Exceptional organizational and time management skills.
  • Able to collaborate, communicate, and engage effectively and continuously with a broad range of internal and external stakeholders.
  • Advanced written and interpersonal communication skills.
  • Proficiency in Microsoft Office Suite skills and document management systems.
  • Comfortable with technology, especially emerging technologies and preferably task automation and/or generative AI tools
  • Able to manage several concurrent projects, multitask, and work well under pressure.
  • High level of integrity and ability to handle confidential information.
  • Familiarity with compliance, regulatory, and legal terminology and processes is a plus.
  • Preferred Attributes:
  • - Proactive and resourceful problem-solver.
  • - Calm under pressure and able to manage multiple priorities.
  • - Collaborative team player with a positive attitude.
  • - Detail-oriented with a commitment to excellence.
Benefits
  • · Generous paid time off in your first year, increasing with tenure.
  • · Up to 16 weeks 100% paid parental leave after one year of employment.
  • · Paid sick time to care for yourself or family members.
  • · Education assistance and extensive training resources.
  • · Do Good Program: Paid volunteer days & donation matching.
  • · Competitive 401k with company matching.
  • · Health & wellness benefits, including discounted Wellhub membership rates.
  • · Medical, dental & vision insurance for you, spouse/partner & dependents.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
calendar managementtravel coordinationbudget managementdocument managementlegal complianceproject coordinationexpense reportingagenda preparationtask trackingmeeting logistics
Soft skills
organizational skillstime managementcommunication skillscollaborationproblem-solvingattention to detailintegrityaccountabilityadaptabilityteam player