Administrative Specialist, Oncology Services

Duke Careers

Administrative Specialist supporting Duke Health oncology nursing executives. Managing calendars, governance meetings, data analysis, events, budgets, surveys, and administrative staff coordination.

Posted 8/5/2026full-timeDurham • North Carolina • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced proficiency in Microsoft Office Suite, particularly Excel, and excels in managing complex executive calendars and communications. Capable of analyzing data, preparing executive-level materials, and providing leadership and mentorship to administrative staff.

Highest-signal resume keywords

Advanced Proficiency In Microsoft Office SuiteData Analysis And ReportingExecutive Calendar ManagementLeadership And MentorshipCritical Thinking And Problem Solving

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data AnalysisDatabase ManagementReport PreparationBudget PreparationFinancial ReconciliationMeeting CoordinationPresentation DevelopmentProject ManagementQuality Initiative ManagementSurvey Design And Analysis

Soft Skills

Effective CommunicationCollaborationAdaptabilityConfidentialityProactive Problem Solving

Tools & Technologies

Microsoft ExcelMicrosoft TeamsZoomQualtrics

Industry Keywords

Executive Administrative SupportStakeholder LiaisonGovernance MeetingsAdministrative ProcessesOrganizational Policies

About the role

Key responsibilities & impact

Provide high-level executive administrative support to the Chief Nursing Officer, Director of Advanced Practice, and Associate Directors
Manage complex executive calendars, appointments, travel, and meeting logistics
Coordinate multiple high-priority calendars with executive support staff
Develop executive-level presentations, reports, dashboards, spreadsheets, and other decision-support materials
Create and maintain complex databases and ensure data accuracy and integrity
Analyze data from multiple sources, identify trends, and prepare concise summaries and actionable reports
Compose, edit, and proofread executive correspondence and professional communications
Serve as a liaison between executive leadership and internal and external stakeholders
Prepare agendas, capture meeting minutes, and follow up on action items for governance and advisory council meetings
Plan, coordinate, and execute the Advanced Practice Provider Lecture Series
Respond to complex inquiries from staff and visitors and escalate issues when necessary
Analyze administrative processes and recommend efficiency improvements
Coordinate conferences, executive meetings, and special events
Assist with budget preparation, financial reconciliation, and expense monitoring
Interpret organizational policies and departmental procedures and provide guidance
Lead and complete special projects while managing deadlines and communicating progress
Create and update organizational charts and reporting structures
Manage quality initiatives in conjunction with leaders as needed by DCI initiative
Design, administer, analyze, and report findings from Qualtrics or other survey engines
Provide leadership, guidance, and mentorship to administrative staff
Assist with recruiting, onboarding, training, and mentoring new administrative team members
Perform other duties as assigned in support of departmental operations and strategic initiatives

Requirements

What you’ll need

High school education or equivalent with five years of administrative support experience of increasing variety, complexity, and demonstrated work leadership
Alternatively, two years of postsecondary education with three years of experience
Equivalent combination of relevant education and/or experience accepted
Advanced proficiency in Microsoft Office Suite, particularly Microsoft Excel, including formulas, pivot tables, charts, and data analysis
Proficiency with Microsoft Teams and Zoom for collaboration, virtual meeting management, file sharing, communication, and presentation support
Ability to anticipate leadership needs and proactively address issues
Ownership and accountability for assignments from start to finish
Critical thinking, information analysis, and practical solution recommendation
Ability to prioritize competing demands with minimal supervision while maintaining accuracy and professionalism
Ability to build collaborative relationships and communicate effectively at all organizational levels
Ability to adapt quickly to changing priorities while maintaining customer service and attention to detail
Ability to maintain strict confidentiality

Benefits

Comp & perks

Equal Opportunity Employer committed to providing employment opportunity without regard to protected characteristics
Reasonable accommodation information and provisions available upon request