Patient Service Associate

Duke Careers

Patient Service Associate coordinating clinic duties including patient check in/out and appointment scheduling for Duke Primary Care. Engaging in customer service and handling patient records during visits.

Posted 7/17/2026full-timeDurham • North Carolina • 🇺🇸 United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in patient check-in/out processes, appointment scheduling, and accurate data entry in Maestro Care. Proficient in managing patient records, billing procedures, and maintaining effective communication with patients and healthcare staff.

Highest-signal resume keywords

Maestro Care ProficiencyPatient Check-In/Out ManagementMedical Terminology KnowledgeStrong Verbal And Written CommunicationCash Management Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data Entry SkillsAppointment SchedulingCharge PostingPatient Record ManagementInsurance VerificationHIPAA ComplianceEncounter Form PreparationBilling ProceduresLab CoordinationMedical Record Filing

Soft Skills

Organizational SkillsCustomer Service OrientationInterpersonal SkillsTactful CommunicationPrioritization Skills

Industry Keywords

HealthcarePatient IdentificationTelephone EtiquetteAncillary ServicesPublic Communication Standards

About the role

Key responsibilities & impact

Coordinate and participate in a variety of duties associated with daily clinic preparation process, patient identification, patient check in/out, charge posting, cash management and patient appointment scheduling.
Prepare for clinic visits by reviewing next day patients and completing next day preparation activities.
Enter pre-visit orders and prepare new patient charts.
Pick up X-rays, office charts, medical records, reports, petty cash and collections bag.
File history sheets, ancillary reports and all other required patient record documentation.
Return medical records.
Attach HIPPA/Medicare documents to the encounter forms.
Check-in patient upon arrival in the practice.
Identify correct patient information in Maestro Care.
Verify patient demographic data.
Edit Maestro Care as needed.
Accurately identify the appropriate account for patient visit.
Present and educate patients on required forms and obtain signature as required by policy and procedure.
Completes all Maestro Care check-in files and manage all appropriate alerts.
Collect and post co-payments and balances on accounts due.
Imprint all patient specific chart documents and requisition/transmittal documents.
Copy, file and distribute insurance cards as indicated by procedure.
Coordinate all labs/procedures as requested.
Maintain private physician office charts.
Prepare encounter forms.
Investigate and account for missing encounter forms.
Audit encounter forms for completeness and accuracy before batching.
Batches encounter forms or charge posting in Maestro Care.
Schedule tests and procedures.
Complete and distribute ancillary service requisitions.
Explain billing to patients according to PRMO credit and collection policies.
Determine the amount of cash to be collected based on insurance plan.
Check-out patients.
Make return appointments by scheduling patients into the correct appointment type, entering the primary care physician or referring physician and scheduling tests and procedures.
Answer telephone, take and deliver messages to physicians, nurses and others.
Report obtained medical information from patients and referring physicians accurately, completely and timely.
Disseminate messages according to practice communication standards.

Requirements

What you’ll need

Minimum of one year of work experience in directly communicating and providing service to patients or public; preferably in a healthcare related field.
Strong verbal and written communication.
Basic PC and data entry skills.
Knowledge of medical terminology and telephone etiquette.
Demonstrated ability to organize and prioritize work, provide oral and written instructions, interact tactfully with customers and establish and maintain effective relationships with others.
Must be able to apply specific departmental policies rules and regulations relating to verifying patient information, collecting payments and maintaining records and forms.

Benefits

Comp & perks

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