Administrative Coordinator
Duke Careers
full-time
Posted on:
Location Type: Office
Location: Durham • North Carolina • United States
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About the role
- Provide administrative, financial, and operational coordination for the Information Initiative.
- Support budget development, financial monitoring, and preparation of financial and operational reports.
- Manage key administrative processes including purchasing, travel, reimbursements, contracts, and corporate card usage.
- Serve as a central liaison with University finance, human resources, and administrative partners, supporting budgeting, personnel actions, and policy interpretation.
- Assist with interdisciplinary grant proposals, including data collection, budget projections, and compliance review.
- Support core programs such as PopUp Institutes, educational programming, research clusters, visiting scholars, and advisory committees.
- Coordinate conferences, workshops, meetings, and special events in collaboration with academic and development partners.
- Supervise 2–3 designated staff, reviewing work, providing feedback, and supporting professional development.
- Manage personnel actions, appointment letters, and payroll coordination in partnership with Human Resources.
- Oversee facilities and office operations, including space assignments, access, room scheduling, inventory, and equipment maintenance.
Requirements
- A general business background, typically equivalent to a bachelor’s degree in a business-related field.
- Two years of related business or administrative experience, including familiarity with general personnel practices, accounting and budgeting principles, and coordination of major office activities.
- A master’s degree in a business-related field may be substituted for two years of experience.
- Any other equivalent combination of relevant education and/or experience will also be considered.
Benefits
- Growth and development through on-the-job learning, mentoring, and access to professional development resources
- A collaborative, mission-driven culture where your ideas are welcomed, and your contributions are seen and valued.
- A community that cares, with colleagues who are passionate about making a difference in higher education and beyond.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
budget developmentfinancial monitoringfinancial reportingdata collectionbudget projectionscompliance reviewpersonnel actionspayroll coordinationinventory managementcontract management
Soft Skills
administrative coordinationoperational coordinationinterpersonal communicationsupervisionfeedback provisionprofessional development supportevent coordinationpolicy interpretationcollaborationproblem-solving
Certifications
bachelor's degree in businessmaster's degree in business