Administrative Specialist – Palliative Care
Duke Careers
full-time
Posted on:
Location Type: Office
Location: Durham • North Carolina • United States
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About the role
- Manage complex calendars, meetings, travel, and high-priority communications for the Division Chief.
- Prepare and edit professional correspondence, reports, presentations, and leadership materials.
- Serve as a central point of contact for faculty, staff, trainees, and external partners.
- Track, organize, and maintain office systems, space assignments, distribution lists, and IT resources.
- Partner with Finance to process purchases, reimbursements, honoraria, and event expenses.
- Coordinate medical student, resident, fellow, and PA learner scheduling across clinical services.
- Manage TeamUp calendars, MedHub evaluations, and DukeHub registration support.
- Support teaching programs, workshops, Grand Rounds, and academic conferences.
- Lead logistics and communications for various educational events and initiatives.
- Design and distribute division-wide emails, newsletters, and announcements.
- Produce the quarterly Duke Palliative Care newsletter.
- Maintain and update Duke Sites, SharePoint, and Teams pages.
Requirements
- High school diploma + 5 years of progressive administrative experience OR Associate’s degree + 3 years of administrative experience OR equivalent combination of education and experience
- 3-5 years of administrative experience
Benefits
- Health insurance
- Paid time off
- Professional development opportunities
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementprofessional correspondencereport preparationpresentation editingoffice systems organizationevent coordinationschedulinglogistics managementnewsletter productionIT resource management
Soft skills
communicationorganizational skillsleadershipinterpersonal skillsattention to detail