Duke Careers

Administrative Assistant – OT/PT Adult Inpatient Services

Duke Careers

full-time

Posted on:

Location Type: Office

Location: Durham • North Carolina • United States

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About the role

  • In support of a department or group of professionals, regularly required to resolve moderately complex (non-routine) administrative problems independently or with others.
  • Problem resolution may include research.
  • Tasks are typically diverse and advanced.
  • Independently prepare more complex documentation, reports, charts, graphs, and spreadsheets at designated intervals and as requested.
  • Coordinate special projects.
  • Research budget variance and follow up to resolve issues.
  • Develop advanced presentation materials.
  • Prioritize and resolve inquiries (phone, e-mail, in person).
  • Schedule and maintain a calendar of appointments, meetings, and travel itineraries, and coordinate related arrangements.
  • Act as a liaison between the department and external groups.
  • Explain policy/procedures to other parties based on knowledge of the company and department guidelines.
  • Collect, compile and analyze moderately complex data and information.
  • Perform other duties related to the work described herein.

Requirements

  • High school education or equivalent.
  • Two years of administrative support experience in increasing variety and complexity.
Benefits
  • Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status.
  • Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
documentationreportingdata analysisbudget variance researchpresentation developmentcalendar managementschedulingproject coordination
Soft skills
problem resolutioncommunicationinterpersonal skillsorganizational skillsindependenceattention to detail
Certifications
high school diploma or equivalent