Clinical Research Assistant
The Ohio State University, Main Campus
Clinical Research Administration Finance Specialist
Duke Careers
full-time
Posted on:
Location Type: Hybrid
Location: Durham • North Carolina • 🇺🇸 United States
Visit company websiteSalary
💰 $20 - $36 per hour
Job Level
JuniorMid-Level
About the role
- maintain positive ongoing communications with all stakeholders
- coordinate and resolve issues in a collegial, efficient and judicious manner
- support file maintenance including documents, following processes that ensure an accurate accounting of all research administration activity
- monitor central inboxes and incoming transactions to ensure that work is being routed, tracked and processed in a timely manner
- follow-up with appropriate parties (internal and external) as required
- utilizing tracking tool and established reports, review and manage status of assigned work and communicate any concerns to leadership as necessary
- assist Unit-level Administrators and Principal Investigators with questions regarding the award administration of their respective sponsored project agreements
- maintain files on each sponsored project utilizing established internal procedures for maintaining such files
- email sponsors to request remittance information for check and wires not readily available
- assist RASR Clinical Research Finance Staff in the initial set-up of ClinCards based on fully executed Clinical Trial Agreements
- assist RASR Clinical Research Finance Staff in the cash management process (receiving wire payments and checks)
- assist by performing initial review of documentation related to pre-award, award management and/or contracts/sub-agreements, communicating issues or errors and working with the appropriate parties to resolve, when applicable
- may act as a liaison between Sponsors and Grant Administrators and if necessary, Principal Investigators (PI) to assist with processing transactions and/or resolving issues
- effectively communicate utilizing existing systems along with emails and established workflow procedures to ensure status of transactions are known to all internal and external stakeholders as necessary
- assist with special projects and perform other related duties incidental to the work described herein
- ensure timely status reports to leadership as requested or required
- participate in meetings to discuss status of transactional workload and cycle times
Requirements
- demonstrated skills in analyzing data applying critical thinking and formulating resolutions
- proficient use of computers; requires a solid working knowledge of MS Office Suite (Word, Access, Excel, PowerPoint)
- experience with Duke@Work, Buy@Duke, Concur, Grants Manager, SAP/R3, SPS, Grants.gov, SPS, Grants.Duke and NSF Fastlane are preferred
- ability to communicate both verbally and in writing with all levels of the organization
- ability to manage and prioritize multiple tasks simultaneously
- able to escalate issues to a higher level after applying critical thinking
- pre-award & post-award experience preferred
- accounting, finance, and/or business administration experience preferred
- work requires communications, analytical and organizational skills generally acquired through completion of an Associate's degree program
- may be required to take FasTracks in areas of specific assigned duties
- work generally requires two years of relevant experience to obtain office organization, communications, and administrative skills
- a bachelor's degree in a field of study directly related to the specific position may be substituted for the education and experience requirement
- or an equivalent combination of relevant education and/or experience
Benefits
- comprehensive and competitive medical and dental care programs
- generous retirement benefits
- a wide array of family-friendly and cultural programs to eligible team members
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
data analysiscritical thinkingpre-award experiencepost-award experienceaccountingfinancebusiness administrationfile maintenancecash managementdocumentation review
Soft skills
communicationorganizational skillsanalytical skillsproblem-solvingtime managementprioritizationcollaborationstakeholder managementattention to detailliaison skills
Certifications
Associate's degreeBachelor's degree