Advancement Operations Coordinator

DREAM (formerly Harlem RBI)

Advancement Operations Coordinator providing operational and project coordination support to the Advancement team at DREAM. Building strong relationships and managing priorities for fundraising success.

Posted 7/31/2026full-timeNew York City • New York • 🇺🇸 United StatesJunior💰 $66,500 - $75,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and communication skills essential for coordinating meetings, events, and donor engagement initiatives. Proficient in Salesforce and Microsoft Office, with a focus on supporting nonprofit fundraising and operations.

Highest-signal resume keywords

Salesforce ProficiencyNonprofit Development ExperienceEvent CoordinationOrganizational SkillsCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

SalesforceMicrosoft OfficeGoogle WorkspaceProject CoordinationData Management

Soft Skills

Attention to DetailProblem-SolvingCustomer Service OrientationCollaborationInterpersonal Communication

Certifications & Qualifications

Bachelor's Degree

Industry Keywords

NonprofitFundraisingAdvancement OperationsDonor EngagementPortfolio Administration

About the role

Key responsibilities & impact

Support routine Salesforce updates, donor activity tracking, and portfolio administration in partnership with the Database Manager and Advancement Operations Manager;
Coordinate logistics for portfolio review meetings, fundraising planning sessions, and other recurring Advancement meetings;
Draft routine donor correspondence, stewardship communications, acknowledgments, and other donor engagement materials, as assigned;
Support the preparation and distribution of donor meeting materials, prospect briefings, and stewardship resources.
Coordinate Advancement department meetings, planning sessions, retreats, and other departmental activities, including scheduling, agendas, meeting materials, note-taking, and follow-up;
Maintain departmental calendars, shared resources, operational documentation, and other administrative tools that support the efficient day-to-day functioning of the Advancement team;
Coordinate cross-functional operational workstreams and support departmental operations, including purchasing, vendor coordination, invoice processing, expense reconciliation, team recognition activities, and other administrative functions;
Partner with the Database Manager to support routine Salesforce updates, maintain accurate fundraising records, assist with donor lists and mail merges, and identify data inconsistencies for review;
Provide administrative support for departmental reporting, process improvements, and special projects that strengthen Advancement operations.
Support the planning and execution of fundraising events, donor stewardship activities, volunteer engagement initiatives, and Annual Fund campaigns in partnership with the Director of Special Events, Special Events Manager, and Annual Giving Manager;
Coordinate event registrations, guest communications, event materials, volunteer logistics, and other operational needs for Advancement events;
Assist with post-event follow-up, stewardship activities, and administrative support related to fundraising campaigns and donor engagement initiatives.

Requirements

What you’ll need

Bachelor's degree, required;
One to three years of experience in nonprofit development, fundraising, operations, project coordination, or administrative support; internships and relevant volunteer experience will be considered;
Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities;
Excellent written, verbal, and interpersonal communication skills;
Experience coordinating meetings, calendars, projects, or events in a fast-paced environment;
Ability to work collaboratively with colleagues across departments and with external stakeholders;
Strong problem-solving skills and a proactive, customer-service-oriented approach;
Proficiency with Microsoft Office and Google Workspace;
Experience with Salesforce or another CRM, preferred;
Interest in building a career in nonprofit fundraising, advancement, or operations;
A strong belief in the mission and values of DREAM, including the belief that all students can succeed and a deep desire to make a difference in the lives of our students, families, and community.

Benefits

Comp & perks

Flexible Medical Health Plans, subsidizing the majority of costs for the employee, their spouse/domestic partner and children;
The ability to select between a variety of medical plans according to what best suits the employee’s needs;
Dental and vision plans;
Disability benefits;
Life insurance;
Up to 12 weeks fully paid of Parental Leave;
Flexible spending account options;
Pre-tax commuter benefits (parking and transit);
Fitness and entertainment discounts;
A variety of support through our employee assistance program (EAP);
403(b) retirement plan with employer match starting at 4% after one year, with increases tied to DREAM tenure;
Referral, performance, and tenure milestone bonuses;
Discounted school meals through our in-house Scratch Food Program;
Tuition reimbursement support;
Access to a professional development fund;
School-based 12-month employees have approximately 48 days off throughout the school year including holidays, school breaks, personal days, and wellness days.
*Benefits are subject to change.*