Downtown Development District of New Orleans

Finance Controller Assistant

Downtown Development District of New Orleans

full-time

Posted on:

Location Type: Remote

Location: Remote • 🇵🇰 Pakistan

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Job Level

JuniorMid-Level

Tech Stack

Cloud

About the role

  • You will be accountable for: Accurate books: 99%+ accuracy in QuickBooks (proper coding, reconciled to bank and Stripe).
  • On-time close prep: All bookkeeping and schedules ready for month-end close by the internal deadline.
  • Clean reconciliations: Stripe, Mercury, and other accounts reconciled monthly, with differences flagged.
  • Collections execution: All overdue invoices followed up according to scripts and timeline; clear notes and next steps logged.
  • Commission input accuracy: Commission input sheets (for AEs and CSMs) prepared with correct data and minimal corrections.
  • Organized finance data: All trackers, sheets, and reports updated and easy for the controller to use.
  • Record and categorize transactions in QuickBooks (revenue, expenses, refunds, chargebacks, etc.).
  • Reconcile bank accounts (Mercury) and Stripe payouts/fees monthly.
  • Maintain a clean chart of accounts under the controller’s guidance.
  • Assist with preparing basic reports (P&L, balance sheet, cash summaries).
  • Maintain and update our Client Master sheet (status, owner, start/end dates, plan, pricing).
  • Pull and organize data from Stripe, Mercury, Pipedrive, and Sheets/Smartsheet.
  • Maintain collections tracker: due dates, payment status, last contact, next follow‑up.
  • Send and log payment reminders / follow-ups to clients using templates (email, WhatsApp, etc.).
  • Prepare monthly commission input files from CRM and client lists.
  • Execute recurring finance checklists: month-start, mid-month, and month-end.

Requirements

  • Fluent in written and spoken English.
  • 2–4+ years as a bookkeeper or finance controller assistant in a recurring‑revenue business (coaching, agency, SaaS, subscription, etc.).
  • Hands-on experience with: QuickBooks Online (or similar cloud accounting software) Stripe or other payment processors Google Sheets / Excel (filters, basic formulas; lookups/pivots a plus)
  • Proven track record keeping books clean and reconciled for monthly/recurring clients, not just one-off projects.
  • Very strong attention to detail and accuracy with numbers and data entry.
  • Highly organized, comfortable working from SOPs and checklists.
  • Stable internet and ability to work overlapping hours with EU time zones.
Benefits
  • Flexible work arrangements

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
bookkeepingreconciliationdata entryfinancial reportingcommission inputtransaction categorizationaccuracy in accountingfinancial analysisattention to detaildata organization
Soft skills
highly organizedstrong attention to detaileffective communicationability to follow SOPstime managementproblem-solvingadaptabilitycollaborationclient follow-uptask prioritization