Editorial Operations Specialist

Dotdash Meredith

Editorial Operations Specialist managing contracts and communications for independent contractors in publishing. Overseeing compliance and documentation for a remote/hybrid team based in Des Moines.

Posted 6/16/2026full-timeDes Moines • Iowa • 🇺🇸 United StatesMid-LevelSenior💰 $20 - $25 per hourWebsite

About the role

Key responsibilities & impact

Oversee contracts and tax forms for several brands and divisions
Serve as the main point of contact for 1099 contractor compliance tracking in conjunction with HR and compliance teams
Work closely with the legal team to process contract changes and develop new contracts when necessary
Serve as a lead for onboarding processes and documentation
Enter data accurately to ensure a smooth setup for freelancer payments
Communicate with editorial team members and freelancers regularly to ensure accurate contract processing and accrual tracking
Accurately and efficiently assess problems submitted to Editorial Operations regarding contracts and compensation; determine if the problems can be resolved independently or escalate as needed
Create and regularly update documentation
Input information into DDMPP shared drive and maintain and monitor the Google Drive to make sure department details are being updated and updating records in DDMPP photoshoot database
Upload images for titles currently working on into Assets, including adding required metadata
Upload all Location Releases to Schedules specific to publication stories to assure that asset rights are complete
Responsible for preparing charge-offs for all assigned magazine issues by the monthly deadlines. This includes verifying photography information; compiling a list of all source information and costs for photography, illustrations, and manuscripts; sending out complimentary copies to all contributors; and maintaining issue files.
Provides support for editors and designers on magazines published within the People Inc Premium Publishing, BHG and MWL departments.
Research and respond to consumer correspondence. Perform special projects and assignments as requested by editors, designers and Editorial Business Manager

Requirements

What you’ll need

Exceptional troubleshooting, organizational, and communication skills
Strong attention to detail
Familiarity with Salesforce, Airtable, Agiloft, and Adobe Sign a plus
Proficient with MS Office and Google Docs
Familiarity with online publishing (such as content creation and curation) preferred
Proactive, flexible team player with a sense of humor and entrepreneurial energy, able to adjust priorities quickly as needed, and take ownership in a fluid and fast-moving environment.

Benefits

Comp & perks

medical
dental
vision
prescription drug coverage
unlimited paid time off (PTO)
adoption or surrogate assistance
donation matching
tuition reimbursement
basic life insurance
basic accidental death & dismemberment
supplemental life insurance
supplemental accident insurance
commuter benefits
short term and long term disability
health savings and flexible spending accounts
family care benefits
a generous 401K savings plan with a company match program
10-12 paid holidays annually
generous paid parental leave (birthing and non-birthing parents)
voluntary benefits such as pet insurance, accident, critical and hospital indemnity health insurance coverage, life and disability insurance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

data entrycontract managementcompliance trackingproblem assessmentdocumentation creationcharge-off preparationasset rights managementconsumer correspondence

Soft Skills

troubleshootingorganizational skillscommunication skillsattention to detailproactiveflexibilityteam playerentrepreneurial energy