Payroll Specialist

Doeren Mayhew

Payroll Specialist managing payroll processing for clients. Supporting the Payroll department in Doeren Mayhew's Grand Rapids office with both in-office and remote work.

Posted 4/29/2026full-timeGrand Rapids • Missouri • 🇺🇸 United StatesJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Process weekly, bi-weekly, or semi-monthly client payrolls in accordance with our clients time entry data and regulatory requirements.
Maintain client lists, schedules, and calendars for routine payroll processing, year-end adjustments, and holiday schedules.
Administer paychecks by importing hours from time and production records, determine earnings by calculating gross pay, required withholdings, deductions, and net pay using established procedures developed in coordination with company policies, regulatory, and payroll system provider requirements.
Create and distribute payroll reports to various clients electronically.
Create customized reports unique to each clients needs.
Set up direct deposit, withholdings, and/or deductions.
Assist payroll processor with packing payroll packages.
Ensure the appropriate new hire paperwork is processed and verified in a timely manner to meet the client processing schedule.
Validate new hire data integrity and process payroll entries for bonuses, commissions, relocations, stock options, and year-end adjustments as required.
Prepare general ledger reports and entries to be submitted to clients and communicate payroll data as required.
Learn and become an advanced user of the Asure software.
Train clients in the proper use of the software.

Requirements

What you’ll need

Associates degree or equivalent experience
Two to four years of payroll processing experience, preferred but not required
Knowledge of Asure software or technical ability to become proficient quickly
Ability to provide excellent service over the phone by troubleshooting user issues and recommending solutions to improve the clients situation.
Ability to handle a wide variety of calls, regular interruptions, and deadlines with confidence and ease.
Strong data entry, attention to detail, and organizational skills with the ability to multi-task and prioritize projects to ensure timely completion.
Strong math skills and accuracy with numbers and calculations.
Competency in professional writing and communication.
Establish and maintain a positive working relationship with clients and coworkers to promote a positive quality service image.
Ability to operate various types of technology and software applications.
Competent user of MS Office, especially Word, Excel, and Outlook.

Benefits

Comp & perks

Doeren Mayhew is an Equal Opportunity Employer.

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

payroll processingdata entrymath skillsreport creationgross pay calculationwithholdings calculationdeductions calculationnew hire data processinggeneral ledger reportingtime entry data management

Soft Skills

attention to detailorganizational skillsmulti-taskingcommunicationclient relationship managementtroubleshootingproblem-solvingtime managementcustomer serviceadaptability

Certifications

Associates degree