DNI (Delaware Nation Industries)

Project Coordinator III

DNI (Delaware Nation Industries)

full-time

Posted on:

Location Type: Hybrid

Location: Atlanta • United States

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About the role

  • DNI is seeking an experienced Executive Administrator to support the Communication & Program Strategy Accountability Offices. This role is essential in managing executive functions through high-level administrative support, effective coordination, and clear communication. You will handle complex schedules, coordinate critical meetings, prepare key documents, and manage logistics for both virtual and in-person events. The position demands strong organizational skills, attention to detail, and the ability to prioritize tasks in a fast-paced environment. Proactive problem-solving and maintaining confidentiality are crucial. The ideal candidate will thrive in a dynamic setting, ensuring smooth and efficient operations for our leadership team.

Requirements

  • **Key Responsibilities:**
  • - **Calendar Management:** Oversee and manage leadership calendars, ensuring optimal scheduling and resolving conflicts efficiently.
  • - **Meeting Coordination and Support:** Schedule and prepare for meetings, managing all logistics, including virtual support and technical setup.
  • - **Documentation and Reporting:** Prepare, review, and distribute essential documents and updates, maintaining organized and accessible electronic files.
  • - **Logistics and Technical Support:** Coordinate logistics for travel and meetings, ensuring materials and documents are properly managed and archived.
  • - **Administrative Duties:** Manage office supplies, distribution lists, and executive communications, ensuring smooth daily operations.
  • - **Communication and Coordination:** Serve as the primary communication link for the executive team, facilitating accurate and timely information exchange.
  • - **Process Improvement:** Develop and refine SOPs, identifying and implementing improvements to enhance administrative efficiency.
  • **Required Qualifications:**
  • - **Education:** Bachelor’s degree in Business Administration, Office Management, or a related field.
  • - **Experience:** Minimum of 3-5 years of experience in executive administrative support, office management, or a similar role.
  • - **Technical Skills:** Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms such as Microsoft Teams and ZOOM. Familiarity with document management systems like SharePoint.
  • - **Organizational Skills:** Exceptional organizational skills, with the ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
  • - **Communication Skills:** Excellent written and verbal communication skills, with the ability to draft clear, concise, and professional correspondence.
  • - **Problem-Solving Skills:** Ability to identify issues and develop effective solutions, particularly in high-pressure situations.
  • - **Interpersonal Skills:** Strong interpersonal skills, with the ability to work collaboratively with leadership and team members.
  • **Preferred Qualifications:**
  • - **Advanced Experience:** Experience supporting executive leadership in a public health or government setting, including coordinating high-level meetings, managing communications, and overseeing logistics is highly desirable.
  • - **Industry Knowledge:** Familiarity with public health programs, evaluation methods, and government protocols.
Benefits
  • - Covers 100% of employee benefit premiums, including Medical (PPO or HDHP Option), Vision, Dental
  • - Matching 401K
  • - Short- and Long-Term Disability
  • - Pet Insurance
  • - Professional Development/Education Reimbursement
  • - Parking and Transit Benefits for NY, NJ, ATL, and DC Metro areas
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementmeeting coordinationdocumentationlogistics coordinationadministrative dutiesprocess improvementMicrosoft Office SuiteMicrosoft TeamsZOOMSharePoint
Soft Skills
organizational skillscommunication skillsproblem-solving skillsinterpersonal skillsattention to detailproactiveability to prioritizecollaborativeadaptabilityconfidentiality