PPSA Administrator, Contract

DLL

PPSA Administrator managing retail PPSA lien security requests and ensuring proper documentation completion. Collaborating with various departments and handling customer interactions effectively.

Posted 7/6/2026contractBurlington • 🇨🇦 CanadaMid-LevelSenior💰 CA$52,323 - CA$78,485 per yearWebsite

About the role

Key responsibilities & impact

Proper security registration is in place to ensure that all transactions are properly executed at the client level, enforceable, and binding to the corporation.
Assist with the Operations team on pre-registration and manual registration requests as needed
Ensure that PPSA registration information is entered into the system of record in a timely manner
To maintain DLL’s priority registration position, request and review debtor and serial number searches to determine if collateral waiver letters are required, issuing letters to third party creditors, and follow up on sent letters to ensure they are signed and returned to DLL
Liaise with numerous departments to ensure PPSA registration is amended to reflect change in debtor or equipment, as well as releasing any held back funds from dealers for delivered equipment
Receive requests for PPSA waiver responses; perform appropriate debtor and asset searches within various systems. Coordinate verifications with other departments in order to provide the appropriate response.
Review and process discharge requests and support end of term release documentation/letters.
Manage inventory registration requests and reception of PMSI notifications
Manage the onboarding and maintenance of users and data in our third-party PPSA platform, Collateral Guard
Manage the daily PPSA reporting process, working with CMS, our third-party provider, to ensure that registrations are flowing through our mid-office systems to Collateral Guard accurately, and make corrections as needed
Liaise with risk and legal to find the optimal solutions for meeting the customer’s needs.
Meet established service level standards to respond to incoming customer requests.
Ensure that the team goals are met including turnaround time, advise management if it is in jeopardy.
Participate in department and cross-functional initiatives
Other duties as required

Requirements

What you’ll need

Experience in Operations function (preferably in leasing or financing industry) is an asset
Strong attention to detail and data entry accuracy
Ability to manage multiple priorities under tight deadlines
Excellent planning & organizational skills
Team-oriented with a proactive mindset in a fast-paced environment
Thrives in an independent, goal-driven work setting
Strong analytical and problem-solving abilities
Effective written, verbal, and interpersonal communication skills
Ability to handle complex customer interactions and negotiations professionally
Adaptability and openness to change
Ability to work in a hybrid work model: in-office twice per week and remote work
Bilingual (French) an asset
Proficiency in MS Work & Excel (an asset)
Post-secondary education (an asset)

Benefits

Comp & perks

Two working days per year volunteering for a local charity
Bonus plan
Remote working from home opportunities
Flexible hours
Career development opportunities: online learning, member development programs, Tuition reimbursement program.
Outstanding Medical, Dental, Vision and Paramedical benefit programs
Employer paid defined contribution Pension plan
Industry leading Vacation package
Subsidized Gym membership programs
Employee Referral program
Open concept modern working environment

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

PPSA RegistrationData EntryInventory ManagementDebtor and Asset SearchesDischarge Request ProcessingReporting Process ManagementUser Onboarding in Collateral Guard

Soft Skills

Attention to DetailPlanning and Organizational SkillsTeam-OrientedAdaptabilityEffective Communication