Lease Administrator, Operations, Contract

DLL

Lease Administrator coordinating finance functions for lease transactions at DLL. Responsible for booking processes, reconciliations, and IT project support in hybrid setup.

Posted 6/23/2026contractBurlington • 🇨🇦 CanadaMid-LevelSenior💰 CA$52,323 - CA$78,485 per yearWebsite

About the role

Key responsibilities & impact

Booking Functions – Responsible for the following for each transaction:
Finalize the booking process within InfoLease
Prepare all terminations associated with newly booked contracts
Prepare Trade-up Journal
File preparation for Imaging
Creating all Trade-Up terminations
Reconciliation of Trade-Up journals
Reconciliation of Dealer Payables
Responsible for liaising between Finance and Contract Admin for funding related items.
Manage all funding needs after booking to ensure they are done on a timely and accurate basis.
Responsible for specific Reconciliations between Portfolio Administration and Finance
Ensure accurate and timely updates of all necessary data in DLL’s back-end system.
Address customer complaints, identify source causes of issues and work with the team/other departments on resolutions.
Multi-Asset Uploads and file preparation
General:
Develop and maintain a positive consultative relationship with internal customers as it relates to key system requirements and processes.
Accountable for achieving daily, weekly and monthly KPI’s and SLAs.
Ongoing procedure review and update, including updating procedures, training manuals, and reports.
Responsible for ensuring that proper records are kept and that policies and procedures are followed, as well as, ensuring all internal controls are adhered too.
Support the implementation of IT projects, which includes but not limited to the creation of: test cases, execution of test cases, creation/amendment of procedures/training material, and training of users.
Responsible for file preparation for imaging.
As part of the Lease Admin team, the Lease Administrator will also be called upon from time to time to complete other administration responsibilities to ensure effective workload for the entire team.
Special projects and other duties as assigned by management from time to time.
Back-up to others within the Portfolio Administration Department as deemed necessary and assigned by manager.

Requirements

What you’ll need

Post-Secondary education a requirement.
Strong attention to detail and excellent keying data entry skills.
Having worked in a Finance or Operations function with leasing or financing industry experience considered an asset.
Ability to manage multiple priorities within tight timeframes while maintaining ongoing attention to detail while meeting set deadlines.
Must be self-directed, decisive and goal oriented.
Comfortable working in an empowered work environment with established goals/expected results and limited step-by-step direction.
Ability to embrace and champion change.
Capable of driving growth capacity by continuously looking for better ways to improve processes.
Excellent problem-solving skills along with logical thinking.
Excellent verbal and written communication skills along with effective interpersonal skills.
Able to work independently.
Excellent planning & organizational skills.
Solid team player with the ability to work in a very demanding, fast-paced environment.
Proficient in MS – Word & Excel and Outlook.

Benefits

Comp & perks

Two working days per year volunteering for a local charity
Bonus plan
Remote working from home opportunities
Flexible hours
Career development opportunities: online learning, member development programs, Tuition reimbursement program.
Outstanding Medical, Dental, Vision and Paramedical benefit programs
Employer paid defined contribution pension plan
Industry leading Vacation package
Subsidized Gym membership programs
Employee Referral program
Open concept modern working environment

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

data entryreconciliationfile preparationmulti-asset uploadstest case creationprocedure amendmenttraining material creation

Soft Skills

attention to detailproblem-solvingverbal communicationwritten communicationinterpersonal skillsplanningorganizational skillsself-directeddecisivegoal oriented