Executive Assistant

DLL

Executive Assistant to the General Manager in Burlington, Canada. Handling diverse administrative duties including calendar management, event planning, and communication support.

Posted 5/22/2026full-timeBurlington • 🇨🇦 CanadaMid-LevelSenior💰 CA$67,875 - CA$101,813 per yearWebsite

About the role

Key responsibilities & impact

Provide administrative support to the General Manager and DLL Canada senior leadership team, including travel and hotel arrangements including maintaining travel cost records and performing reconciliations, manage and maintain the complex calendars and schedules of the GM and other executive members to resolve conflicting priorities and arrange changes as required, that may include coordination, verification, and scheduling of meetings
Event planning duties, including supplier management (media and equipment needs, activities, location setup and catering), for in in-office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology setup, amalgamating, proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictions
Collaborate with other global Executive Assistants/Administrative Assistants, including coordinating with the local Facilities team, ensuring international DLL visitors, guests and partners experience a warm, sincere and seamless visit.
Effective scheduling and facilitation of meetings, including preparing agendas, taking minutes, tracking action items, and proactively following up on action items and outstanding issues
Proofread, format, and edit professional correspondence, proposals, presentations, and reports
General administrative responsibilities include purchase order and invoice processing, expense report review and settlement for broader senior leadership team; data entry, answering and tracking miscellaneous inquiries to completion, and escalating sensitive items
Maintain documents and files on SharePoint sites
Draft and disseminate management communications
Support the GM and senior leadership team with coordination and daily tasks
Alert and advise of conflicting priorities and recommend alternatives
Technologically savvy and proficient with the use of smartphones, tablets, laptops and other tools
Other duties as assigned

Requirements

What you’ll need

High school diploma required; Bachelor’s degree preferred
5+ years of experience in a related position
Professional, flexible individual with a pleasant, enthusiastic, customer focused attitude
Experience navigating executive and leadership levels within a diverse, global organization
Have an affinity for and inquisitive mindset towards new and existing IT applications, with advanced skills of all MS Office Products including PowerPoint, Word and Excel
Outstanding communication and interpersonal skills
Ability to handle data and information with the highest levels of confidentiality
Well organized with a skill in time management
Capable of operating independently with minimal direction while keeping the GM and broader leadership team informed of "variances to plan", potential problems and/or sensitive issues
Proven ability to work effectively under pressure in a fast-paced environment
Exceptional problem-solving skills
Strong decision-making abilities
Sharp attention to detail and the ability to zoom in, out and across the organization
Ability to stay focused and ability to manage multiple deadlines at the same time, and remain calm under pressure
Ability to learn new things quickly

Benefits

Comp & perks

Two working days per year volunteering for a local charity
Bonus plan
Remote working from home opportunities
Flexible hours
Career development opportunities: online learning, member development programs, Tuition reimbursement program.
Outstanding Medical, Dental, Vision and Paramedical benefit programs
Employer-paid defined contribution pension plan.
Industry leading Vacation package
Subsidized Gym membership programs
Employee Referral program
Open concept modern working environment

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

event planningcalendar managementdata entrypurchase order processinginvoice processingexpense report reviewproofreadingeditingschedulingMS Office

Soft Skills

communication skillsinterpersonal skillsorganizational skillstime managementproblem-solvingdecision-makingattention to detailcustomer focusflexibilityability to work under pressure

Certifications

high school diplomaBachelor's degree