Administrative Assistant

DLB Associates

Administrative Assistant Associate providing administrative support for operations in a remote environment at DLB Associates, an engineering and consulting firm.

Posted 5/27/2026full-timeRemote • 🇺🇸 United StatesJuniorMid-Level💰 $52,500 - $62,737 per yearWebsite

About the role

Key responsibilities & impact

The Administrative Assistant Associate will have the opportunity to interface with all departments in the firm.
Demonstrate problem-solving skills, effective teamwork and respect for deadlines while providing administrative talents.
Operate in a dynamic, fast-paced environment where priorities frequently shift, requiring adaptability and strong problem-solving skills.
Juggle multiple priorities, pivot swiftly in response to changing business needs and effectively handle both projects with accuracy and efficiency in a remote environment.
Support general staff operations, ensuring seamless file management, meticulous document handling and effective communication.
Work collaboratively with various departments within the company, serving as a key member of the Operations Team.
Rely on instructions and pre-established guidelines to perform the functions of the job.
Communicate and operate in line with organizational goals and values, as well as departmental objectives.

Requirements

What you’ll need

Minimum of two years of experience in a professional office or consulting services environment
Knowledge of administrative support functions including managing files, documenting processes, designing forms and templates using themes and styles, etc.
Knowledge of continuous process improvement
Skill in booking and arranging travel and events
Advanced skill using MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams, SharePoint) and Adobe/Bluebeam
Skill using artificial intelligence, machine learning and generative artificial intelligence
Ability to leverage AI and emerging technologies to streamline workflows, optimize operational processes, and contribute to company-wide innovation
Skill in database administration and analytics
Ability to analyze situations using critical thinking to determine options for path forward
Ability to maintain confidentiality and handle sensitive information
Ability to work successfully in a remote environment through effective communication and organizational skills, self-motivation, self-direction, proactiveness and resourcefulness in a distraction free workspace
Ability to maintain neat, orderly, complete documents and project files
Ability to analyze and prepare documents, reports and correspondence
Ability to communicate effectively in both oral and written form (technical and non-technical information)
Ability to work successfully as a member of a team and independently with supervision
Ability to work under pressure and meet close deadlines
Organizational skills, with the ability to manage multiple tasks simultaneously and adapt to changing business requirements as necessary

Benefits

Comp & perks

Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
Flex spending accounts (FSA)
Dental and vision plans
Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
401k with company match and self-directed brokerage account option
PTO including additional paid time off during the last week of the year
Company paid life insurance coverage for employees and their eligible dependents
Short and long-term disability, AD&D coverage
Professional development opportunities, tuition reimbursement and professional licensing assistance
Paid parental leave after one year of employment

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative supportfile managementdocument handlingcontinuous process improvementtravel and event bookingdatabase administrationanalyticsartificial intelligencemachine learninggenerative artificial intelligence

Soft Skills

problem-solvingteamworkadaptabilitycritical thinkingconfidentialitycommunicationorganizational skillsself-motivationresourcefulnessability to work under pressure