AI Operations Partner

DLB Associates

AI Executive Operations Partner at DLB Associates optimizing CEO's workflows and decisions using AI technology. Engaging in high-frequency collaborations in a remote work environment.

Posted 5/2/2026full-timeRemote • California, Colorado, Illinois, New York, Washington • 🇺🇸 United StatesSeniorLead💰 $120,750 - $144,638 per yearWebsite

About the role

Key responsibilities & impact

Own and operate the CEO’s unified executive system across multiple email inboxes, Teams, calendar, commitments and cross-entity workflows
Design and maintain AI-driven workflows for intake → classification → routing → drafting → closure
Build prompt frameworks and reusable AI workflows for email triage, prioritization, summarization and routing, briefing generation, follow-up tracking and decision queue creation
Maintain CEO Decision Queue and Delegated Operating Queue with clear ownership, next steps and escalation paths
Set and enforce routing, escalation and communication standards
Continuously eliminate manual workflows by replacing them with AI-driven systems
Convert high-volume inputs into concise, decision-grade outputs using AI
Draft communications in the CEO’s voice and enforce communication standards across entities
Own the full communication lifecycle and convert threads into structured outcomes
Design and manage the CEO’s calendar across all entities and time zones as a strategic production system
Execute continuous micro-iterations, rapid reprioritization and dynamic calendar adjustments
Maintain structured tracking of commitments, deliverables, dependencies and integrations

Requirements

What you’ll need

Bachelor’s degree in Business Administration, Communications, Operations, or a related field preferred; equivalent progressive professional experience demonstrating system ownership and operational impact will be considered in lieu of formal education.
13–18 years of progressive experience in executive operations, senior-level administrative leadership, or executive support within consulting, engineering, or similarly high-velocity professional services environments, including at least 7–10 years directly supporting C-Suite or enterprise-level executives in complex, multi-stakeholder or multi-entity settings.
Professional services experience is strongly preferred, with experience supporting executives in engineering, technology or consulting environments a significant advantage.
Demonstrated experience operating beyond task execution, including ownership of executive operating systems, cross-functional coordination, workflow automation and the preparation of decision-grade executive materials in fast-paced, high-demand environments.

Benefits

Comp & perks

Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
Flex spending accounts (FSA)
Dental and vision plans
Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
401k with company match and self-directed brokerage account option
PTO including additional paid time off during the last week of the year
Company paid life insurance coverage for employees and their eligible dependents
Short and long-term disability, AD&D coverage
Professional development opportunities, tuition reimbursement and professional licensing assistance
Paid parental leave after one year of employment

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

AI-driven workflowsworkflow automationemail triagedecision-grade outputscommunication lifecycle managementcalendar managementcross-entity workflowsprompt frameworkssummarizationprioritization

Soft Skills

strategic thinkingcommunication standards enforcementcross-functional coordinationrapid reprioritizationescalation managementownershipdecision-makingadaptabilityproblem-solvingleadership