DLB Associates

Design Admin, Contracts Process

DLB Associates

full-time

Posted on:

Location Type: Remote

Location: United States

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About the role

  • Act as the primary point of contact between Design Project Managers and the Contracts team for contract-related coordination
  • Guide Project Managers through established processes for initiating contract requests to the Contracts team
  • Ensure required information, documentation, and approvals are complete and accurate before submission to the Contracts team
  • Track contract progress and proactively communicate status updates, issues, and next steps to Project Managers
  • Support resolution of process-related questions by interpreting internal guidelines and escalating as appropriate
  • Ensure design projects comply with company standards for contract engagement, documentation, and timing
  • Coordinate amendments, renewals, and contract changes from a process and documentation perspective
  • Use the Contract Team’s existing tracking and filing workflows to generate contract-related data for internal reporting and visibility
  • Assist in managing client information portals and annual contract-related requirements as directed
  • Collaborate with the Contracts team to identify process gaps, recurring issues, or upstream risks related to project initiation
  • Support internal review workflows by ensuring contract inputs align with company policies and approved templates
  • Assist in dispute prevention by helping Project Managers understand contractual obligations, milestones, and constraints at a high level, without providing legal interpretation
  • Prepare documentation and summaries to support internal reviews or audits related to contract processes
  • Provide reporting to management on contract workflow status, bottlenecks, and compliance trends
  • Contribute to refinement of systems, tools, and templates used to manage department contract workflows
  • Provide guidance and informal training to Project Managers on best practices for engaging the Contracts team

Requirements

  • Knowledge of administrative and clerical procedures, including document management and records control
  • Working knowledge of contract structures, terminology, and internal approval workflows
  • Understanding of compliance-driven processes in a professional services or consulting environment
  • Skilled in coordinating across teams and managing workflows involving multiple stakeholders
  • Skilled in organizing, tracking, and maintaining accurate project and contract documentation
  • Advanced skill in MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams)
  • Strong attention to detail and accuracy
  • Ability to manage multiple projects simultaneously while meeting deadlines
  • Ability to communicate effectively in both oral and written form with technical and non-technical audiences
  • Ability to maintain confidentiality and handle sensitive information appropriately
  • Ability to work successfully in a remote environment with strong organizational and communication skills
  • Ability to work independently and as part of a cross-functional team
  • Strong organizational and prioritization skills with the ability to adapt to changing business needs
Benefits
  • Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
  • Flex spending accounts (FSA)
  • Dental and vision plans
  • Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
  • 401k with company match and self-directed brokerage account option
  • PTO including additional paid time off during the last week of the year
  • Company paid life insurance coverage for employees and their eligible dependents
  • Short and long-term disability, AD&D coverage
  • Professional development opportunities, tuition reimbursement and professional licensing assistance
  • Paid parental leave after one year of employment
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
contract structuresdocument managementrecords controlcompliance-driven processesproject documentationworkflow managementinternal approval workflowscontract terminologyreportingdata generation
Soft Skills
attention to detaileffective communicationorganizational skillsprioritizationadaptabilityconfidentialityindependenceteam collaborationproblem-solvingstakeholder management